How To Fix XW012 - No authorization to retrieve data extracts from archive

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 012

• Message text: No authorization to retrieve data extracts from archive

What causes this issue?

You have no authorization to retrieve data extracts from archive.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you need to perform this function, please contact your system
administrator to include the required authorization in your user
profile.
The authorization object is <DS:UO.F_TXW_TF>F_TXW_TF</> (Data retention
tool: Data extracts).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW012 - No authorization to retrieve data extracts from archive ?

  The SAP error message XW012 indicates that a user does not have the necessary authorization to retrieve data extracts from the archive. This typically occurs when a user attempts to access archived data but lacks the required permissions.
  Cause:
  The primary cause of this error is a lack of authorization in the user's role or profile. In SAP, access to archived data is controlled through authorization objects, and if the user does not have the appropriate authorizations, they will encounter this error when trying to retrieve data extracts.
  Solution:
  To resolve the XW012 error, follow these steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  
  
  
  Review Authorization Roles:
  
  Check the roles assigned to the user in transaction SU01 (User Maintenance) or PFCG (Role Maintenance). Ensure that the user has the necessary roles that include access to the relevant authorization objects.
  
  
  
  Assign Required Authorizations:
  
  If the user lacks the necessary authorizations, you may need to assign the appropriate roles or modify existing roles to include the required authorization objects. Common authorization objects related to archiving include:
  
  S_ARCHIVE: This object controls access to archived data.
  S_DATASET: This object controls access to data sets, which may include archived files.
  
  
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to modify roles or authorizations, contact your SAP security team or administrator. They can help identify the missing authorizations and make the necessary adjustments.
  
  
  
  Testing:
  
  After making changes to the user’s authorizations, have the user log out and log back in, then attempt to retrieve the data extracts again to verify that the issue has been resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Understanding how authorization objects work in SAP is crucial. Each object has fields that define the specific permissions required.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SU01: User Maintenance
  PFCG: Role Maintenance
  SU53: Display Authorization Check
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations.
  
  By following these steps, you should be able to resolve the XW012 error and allow the user to retrieve data extracts from the archive successfully.