How To Fix XW011 - No authorization to archive data extracts

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 011

• Message text: No authorization to archive data extracts

What causes this issue?

You have no authorization to archive data extracts.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you need to perform this function, please contact your system
administrator to include the required authorization in your user
profile.
The authorization object is <DS:UO.F_TXW_TF>F_TXW_TF</> (Data retention
tool: Data extracts).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW011 - No authorization to archive data extracts ?

  The SAP error message XW011: No authorization to archive data extracts typically indicates that the user attempting to perform an archiving operation does not have the necessary authorizations to access or manipulate the data extracts that are being archived. This can occur in various SAP modules, particularly in the context of data management and archiving processes.
  Cause:
  
  Missing Authorizations: The user lacks the required authorization objects that are necessary for archiving data extracts.
  Role Configuration: The user's role may not be properly configured to include the necessary permissions for archiving.
  Data Protection Policies: There may be organizational policies in place that restrict certain users from archiving data extracts.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to analyze the authorization check. This will show which authorization objects are missing.
  Review the authorization logs to identify the specific missing authorizations.
  
  
  
  Modify User Roles:
  
  If you have the necessary administrative rights, you can modify the user’s roles using transaction code PFCG (Profile Generator).
  Ensure that the roles assigned to the user include the necessary authorization objects for archiving data extracts. Common authorization objects related to archiving include:
  
  S_ARCHIVE (Archive Management)
  S_DATA (Data Management)
  
  
  If you are not an administrator, contact your SAP security team to request the necessary authorizations.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or internal guidelines regarding data archiving to ensure compliance with organizational policies.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and log back in to ensure that the new authorizations take effect.
  Attempt the archiving operation again to verify that the issue is resolved.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to the error message XW011. SAP frequently updates its knowledge base with solutions to common issues.
  Transaction Codes:
  
  SU53: Authorization check analysis.
  PFCG: Role maintenance.
  SARA: Archive administration.
  
  
  User Training: Ensure that users are trained on the archiving process and understand the importance of data management and compliance with data protection regulations.
  
  If the issue persists after following these steps, it may be necessary to engage with SAP support for further assistance.