How To Fix XW007 - No authorization to reload archived data

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 007

• Message text: No authorization to reload archived data

What causes this issue?

You have no authorization to reload archived data for company code
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System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW007 - No authorization to reload archived data ?

  The SAP error message XW007: No authorization to reload archived data typically occurs when a user attempts to access or reload data that has been archived, but they do not have the necessary authorizations to perform this action. This is a common issue in environments where data archiving is implemented to manage database size and improve performance.
  Cause:
  The primary cause of this error is a lack of appropriate authorization in the user's role or profile. In SAP, access to archived data is controlled through authorization objects, and if a user does not have the required permissions, they will encounter this error when trying to reload or access archived data.
  Solution:
  To resolve the XW007 error, follow these steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  
  
  
  Review Authorization Roles:
  
  Check the roles assigned to the user in transaction SU01 (User Maintenance) or PFCG (Role Maintenance). Ensure that the user has the necessary roles that include access to archived data.
  
  
  
  Add Required Authorizations:
  
  If the user lacks the necessary authorizations, you may need to modify the existing roles or create a new role that includes the required authorization objects. The relevant authorization objects for accessing archived data typically include:
  
  S_ARCH: Archive Management
  S_DATA: Data Access
  
  
  Ensure that the user has the appropriate activity authorizations (e.g., display, change) for the archived data.
  
  
  
  Consult with Security Team:
  
  If you are not authorized to make changes to user roles or authorizations, contact your SAP security team or administrator to request the necessary changes.
  
  
  
  Testing:
  
  After making the necessary changes, have the user log out and log back in to ensure that the new authorizations take effect. Then, attempt to reload the archived data again.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance
  
  
  Authorization Objects:
  
  S_ARCH: This object controls access to archiving functions.
  S_DATA: This object controls access to data in general, including archived data.
  
  
  Documentation: Refer to SAP Help documentation for detailed information on authorization management and data archiving.
  
  By following these steps, you should be able to resolve the XW007 error and gain access to the archived data as needed.