How To Fix XW004 - No authorization to create extracts for company code &1

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 004

• Message text: No authorization to create extracts for company code &1

What causes this issue?

You have no authorization to create data extracts for company code &V1&
.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please contact your system administrator. The authorization object is
<DS:UO.F_TXW_TF>F_TXW_TF</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW004 - No authorization to create extracts for company code &1 ?

  The SAP error message XW004 indicates that a user does not have the necessary authorization to create extracts for a specific company code. This error typically arises in the context of financial reporting or data extraction processes where specific permissions are required to access or manipulate data related to a company code.
  Cause:
  The primary cause of this error is a lack of appropriate authorization in the user's role or profile. This can happen due to:
  
  Missing Authorization Objects: The user’s role may not include the necessary authorization objects that allow for data extraction or reporting for the specified company code.
  Company Code Restrictions: The user may not be assigned to the company code in question, or their role may restrict access to certain company codes.
  Profile Issues: The user profile may not be correctly configured to include the necessary permissions for the required actions.
  
  Solution:
  To resolve the XW004 error, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Alternatively, you can use transaction code SU01 to review the user’s roles and authorizations.
  
  
  
  Modify User Roles:
  
  If you have the necessary permissions, you can modify the user’s roles to include the required authorization objects. This may involve adding roles that have the necessary permissions for the company code in question.
  Common authorization objects related to company codes include F_BKPF_BLA (Accounting Document) and F_BKPF_BUK (Company Code).
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary access to modify roles, contact your SAP security or basis team. Provide them with the details of the error and the company code involved, and they can assist in updating the user’s authorizations.
  
  
  
  Testing:
  
  After making changes to the user’s authorizations, have the user log out and log back in to ensure that the new permissions take effect. Then, attempt the action that previously resulted in the error.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects that control access to financial data and reporting in SAP.
  User Roles: Understand how user roles are structured in your organization and how they relate to company codes and data extraction processes.
  SAP Documentation: Refer to SAP Help documentation for detailed information on authorization management and troubleshooting authorization issues.
  
  By following these steps, you should be able to resolve the XW004 error and enable the user to create extracts for the specified company code.