How To Fix XW003 - The selected file is currently used by &1

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 003

• Message text: The selected file is currently used by &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message XW003 - The selected file is currently used by &1 ?

  The SAP error message XW003, which states "The selected file is currently used by &1," typically occurs when you attempt to access or manipulate a file that is already open or in use by another process or user. This can happen in various scenarios, such as when uploading files, importing data, or performing file operations in SAP.
  Cause:
  
  File Locking: The file you are trying to access is locked by another user or process. This can happen if someone else is currently using the file or if a previous operation did not release the file properly.
  File System Issues: There may be issues with the file system or network drive where the file is stored, leading to temporary locks.
  Concurrent Access: If multiple users or processes are trying to access the same file simultaneously, it can lead to this error.
  
  Solution:
  
  Check File Usage: Verify if the file is currently open or being used by another user or application. If possible, close the file in that application or ask the user to do so.
  Wait and Retry: If the file is being used temporarily, wait for a few moments and then try the operation again.
  File Permissions: Ensure that you have the necessary permissions to access the file. If you do not have the required permissions, contact your system administrator.
  Restart the Application: Sometimes, restarting the SAP application or the system can help release any locks on the file.
  Check for Background Jobs: If there are background jobs or processes that might be using the file, check their status and wait for them to complete.
  Use a Different File: If possible, try using a different file or create a copy of the file and use that instead.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently updates its knowledge base with solutions for common issues.
  System Logs: Review system logs for any additional error messages or warnings that might provide more context about the issue.
  User Documentation: Refer to SAP user documentation or help resources for guidance on file handling and best practices.
  
  If the issue persists after trying the above solutions, it may be necessary to consult with your SAP Basis team or technical support for further investigation.