How To Fix WS_INTRASTAT030 - VAT reg. number for customer not found in document &

SAP Error Message - Details

• Message type: E = Error

• Message class: WS_INTRASTAT - Settlement Management - Intrastat

• Message number: 030

• Message text: VAT reg. number for customer not found in document &

What causes this issue?

VAT Id is missing for customer in Settlement Management document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain VAT Id for customer under Customer tab for document Header
Details.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS_INTRASTAT030 - VAT reg. number for customer not found in document & ?

  The SAP error message:
  WS_INTRASTAT030: VAT reg. number for customer not found in document &
  
  Cause:
  This error occurs during Intrastat reporting or related processes when the system tries to retrieve the VAT registration number of a customer from a sales document (e.g., billing document, delivery, or sales order), but the VAT registration number is missing or not maintained in the customer master or the document.
  Intrastat reporting requires the VAT registration number of the trading partner (customer or vendor) for intra-EU trade statistics. If this data is missing, the system cannot complete the Intrastat declaration and throws this error.
  
  Solution:
  
  
  Maintain VAT Registration Number in Customer Master:
  
  Go to transaction XD02 (Change Customer) or FD02 (Change Customer Accounting).
  Enter the customer number.
  Navigate to the Control tab or Tax Information section.
  Ensure the VAT registration number (Tax Number) is maintained correctly.
  Save the changes.
  
  
  
  Check the Document Data:
  
  Verify if the sales document (sales order, delivery, billing document) has the correct customer assigned.
  Sometimes, the VAT number is copied from the customer master to the document at document creation. If the document was created before the VAT number was maintained, you may need to update or recreate the document.
  
  
  
  Update or Recreate the Document:
  
  If the VAT number was missing at the time of document creation, update the document or recreate it so that the VAT number is correctly picked up.
  
  
  
  Check Intrastat Configuration:
  
  Ensure that the Intrastat configuration is correct and that the system is set to pick the VAT number from the correct field.
  
  
  
  Mass Update (if applicable):
  
  If many customers are missing VAT numbers, consider a mass update using LSMW or a similar tool.
  
  
  
  
  Related Information:
  
  Intrastat reporting is mandatory for companies trading goods within the EU.
  The VAT registration number is essential for identifying the business partner in Intrastat declarations.
  The VAT number is usually maintained in the customer master under the Tax Information tab.
  Transaction codes related to Intrastat: WE20, WE21, WE30, WE60, S_ALR_87012168 (Intrastat reports).
  SAP Note references (if applicable) can be checked for specific patches or updates related to Intrastat errors.
  
  
  Summary:
  
  Cause: Missing VAT registration number for the customer in the sales document or customer master.
  Solution: Maintain the VAT registration number in the customer master and ensure it is correctly reflected in the sales documents used for Intrastat reporting.
  
  If you need further assistance, please provide the document number or customer number for more detailed troubleshooting.