How To Fix WS_INTRASTAT032 - VAT reg. number for supplier not found in document &

SAP Error Message - Details

• Message type: E = Error

• Message class: WS_INTRASTAT - Settlement Management - Intrastat

• Message number: 032

• Message text: VAT reg. number for supplier not found in document &

What causes this issue?

VAT Id is missing for supplier in Settlement Management document.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS_INTRASTAT032 - VAT reg. number for supplier not found in document & ?

  The SAP error message:
  WS_INTRASTAT032: VAT reg. number for supplier not found in document &
  
  Cause:
  This error occurs during Intrastat reporting or related processes when the system tries to retrieve the VAT registration number of the supplier (vendor) from the document, but it is missing or not maintained. Intrastat declarations require the VAT registration number of the trading partner (supplier or customer) to correctly report intra-EU trade statistics.
  In other words, the vendor master data or the document does not contain the required VAT registration number, which is mandatory for Intrastat reporting.
  
  Solution:
  
  
  Maintain VAT Registration Number in Vendor Master:
  
  Go to the vendor master record (transaction code XK02 or FK02).
  Navigate to the Control or Tax data section.
  Enter the correct VAT registration number of the supplier in the appropriate field (usually the VAT registration number or Tax Number field).
  Save the changes.
  
  
  
  Check Document Data:
  
  Verify that the document (purchase order, invoice, goods receipt) contains the correct vendor and that the vendor master data is correctly linked.
  If the VAT number is maintained in the vendor master, but the error persists, check if the document is missing or has incorrect vendor data.
  
  
  
  Update Intrastat Configuration:
  
  Ensure that the Intrastat configuration is set up correctly to pick the VAT number from the vendor master.
  Sometimes, custom fields or user exits might be involved; verify that these are working correctly.
  
  
  
  Reprocess the Document:
  
  After maintaining the VAT number, reprocess the Intrastat declaration or the document posting to confirm the error is resolved.
  
  
  
  
  Related Information:
  
  Intrastat Reporting: Intrastat is a system for collecting statistics on the trade in goods between EU member states. Accurate VAT numbers are essential for compliance.
  Vendor Master Data: The VAT registration number is typically maintained in the vendor master under the tax information section.
  Transaction Codes:
  
  XK02 - Change Vendor (Centrally)
  FK02 - Change Vendor (Accounting)
  WE20 - Partner Profiles (for EDI/IDoc, if relevant)
  Intrastat reporting transactions like WEIS or S_ALR_87012103 for Intrastat reports.
  
  
  SAP Notes: Check SAP Notes related to Intrastat and VAT number issues for your SAP version if the problem persists.
  
  
  If you maintain the VAT registration number correctly in the vendor master and ensure the document references the correct vendor, this error should be resolved.