How To Fix WRF_PRC_POHF127 - PO document could not be generated due to negative OTB check

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_POHF - Messages for Seasonal Purchase Order Processing

• Message number: 127

• Message text: PO document could not be generated due to negative OTB check

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_POHF127 - PO document could not be generated due to negative OTB check ?

  The SAP error message WRF_PRC_POHF127 indicates that a Purchase Order (PO) document could not be generated due to a negative Open-to-Buy (OTB) check. This typically occurs in the context of retail or inventory management where OTB is used to manage and control purchasing budgets.
  Cause:
  The error arises when the system checks the available budget for purchasing and finds that the OTB is negative. This means that the planned purchases exceed the budgeted amount, which can happen due to various reasons, such as:
  
  Over-commitment: The total value of planned purchases exceeds the available budget.
  Incorrect Budgeting: The budget may not have been updated or allocated correctly.
  Data Entry Errors: There may be errors in the data entered for the purchase order or related documents.
  Configuration Issues: The OTB settings in the system may not be configured correctly.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check OTB Status: Review the current OTB status to understand the available budget and how it compares to the planned purchases. This can usually be done through reports or transaction codes related to OTB management.
  
  
  Adjust Budget: If the OTB is indeed negative, you may need to adjust the budget. This could involve increasing the budget allocation for the relevant period or category.
  
  
  Review Purchase Orders: Check the purchase orders that are contributing to the negative OTB. You may need to modify or cancel some orders to bring the total within the budget.
  
  
  Correct Data Entry: Ensure that all data related to the purchase orders is entered correctly. Look for any discrepancies that might be causing the issue.
  
  
  Consult Configuration: If the issue persists, consult with your SAP configuration team to ensure that the OTB settings are correctly configured in the system.
  
  
  Run Reports: Use relevant SAP reports to analyze the purchasing trends and OTB calculations to identify any patterns or issues.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to OTB management, such as MB52 (List Warehouse Stocks on Hand) or ME2N (Purchase Orders by PO Number).
  SAP Notes: Check for any SAP Notes or documentation that may provide additional insights or fixes related to this error.
  User Roles: Ensure that the user attempting to create the PO has the necessary authorizations to view and modify budget-related data.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to successfully generate the purchase order.