How To Fix WRF_PRC_POHF124 - Item &1 in document &2 is locked as a result of negative OTB check

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_POHF - Messages for Seasonal Purchase Order Processing

• Message number: 124

• Message text: Item &1 in document &2 is locked as a result of negative OTB check

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_POHF124 - Item &1 in document &2 is locked as a result of negative OTB check ?

  The SAP error message WRF_PRC_POHF124 indicates that an item in a purchase order (PO) is locked due to a negative Open-to-Buy (OTB) check. This typically occurs in the context of retail or inventory management, where the system checks whether there is sufficient budget or inventory availability before allowing certain transactions.
  Cause:
  
  Negative OTB Check: The primary cause of this error is that the Open-to-Buy (OTB) for the item in question has been exceeded. OTB is a financial planning tool used to manage inventory levels and ensure that purchases align with budgetary constraints.
  Locked Item: The item in the purchase order is locked because the system prevents further processing to avoid overspending or overcommitting inventory resources.
  
  Solution:
  
  Review OTB Levels: Check the OTB levels for the relevant item. You may need to adjust the OTB budget or re-evaluate the purchasing strategy to ensure that the item can be procured without exceeding the budget.
  Adjust Purchase Order: If the OTB is indeed negative, consider modifying the purchase order by reducing the quantity of the item or removing it altogether.
  Unlock the Item: If you believe the OTB check is incorrect or if there are valid reasons to proceed with the purchase, you may need to unlock the item. This typically requires administrative access and may involve changing settings in the system or consulting with your finance or inventory management team.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for managing OTB and purchase orders. There may be specific procedures in place for handling such errors.
  
  Related Information:
  
  OTB Management: Understanding how OTB is calculated and managed within your organization is crucial. This may involve collaboration with finance and inventory management teams.
  SAP Configuration: The configuration settings in SAP related to OTB checks can be reviewed and adjusted if necessary. This may involve transaction codes such as SPRO for configuration settings.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to view and modify OTB settings and purchase orders.
  Error Logs: Check SAP error logs for additional details that may provide context for the error and help in troubleshooting.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP retail or inventory management.