How To Fix WRF_PRC_POHF122 - A grouped PO document was created as a result of negative OTB check

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_POHF - Messages for Seasonal Purchase Order Processing

• Message number: 122

• Message text: A grouped PO document was created as a result of negative OTB check

Self-Explanatory Message

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• What is the cause and solution for SAP error message WRF_PRC_POHF122 - A grouped PO document was created as a result of negative OTB check ?

  The SAP error message WRF_PRC_POHF122 indicates that a grouped purchase order (PO) document was created due to a negative Open-to-Buy (OTB) check. This typically occurs in the context of retail or inventory management within SAP, where the system checks the available budget or inventory levels before allowing the creation of a purchase order.
  Cause:
  
  
  Negative OTB Check: The primary cause of this error is that the system has determined that the available budget or inventory levels are insufficient to cover the requested purchase order. This can happen if:
  
  The OTB for a specific category or item is negative, indicating that the planned purchases exceed the available budget.
  There are constraints in the system settings or master data that affect the OTB calculation.
  
  
  
  Grouping Logic: The system may automatically group purchase orders to optimize inventory management or purchasing processes, which can lead to the creation of a grouped PO when individual POs cannot be processed due to OTB constraints.
  
  
  Solution:
  
  
  Review OTB Settings: Check the Open-to-Buy settings in the system. Ensure that the budget allocations are correct and that there is sufficient budget available for the items you are trying to purchase.
  
  
  Adjust Purchase Order: If possible, modify the purchase order to reduce the quantity or value of the items being ordered to bring it within the available OTB limits.
  
  
  Check Master Data: Review the master data for the materials or items involved. Ensure that the pricing, inventory levels, and other relevant data are accurate and up to date.
  
  
  Consult with Finance: If the OTB is negative due to financial constraints, consult with the finance department to understand the budget allocations and whether adjustments can be made.
  
  
  System Configuration: If the issue persists, it may be necessary to review the system configuration related to OTB checks and purchase order processing. This may involve working with an SAP consultant or your IT department.
  
  
  Related Information:
  
  Open-to-Buy (OTB): OTB is a financial planning tool used in retail to manage inventory purchases. It helps ensure that the purchasing aligns with sales forecasts and budget constraints.
  Grouped Purchase Orders: Grouping of purchase orders can be a standard practice in SAP to streamline procurement processes, but it can lead to complications if OTB checks are not properly managed.
  SAP Documentation: Refer to SAP Help documentation for detailed information on OTB management and purchase order processing. This can provide insights into best practices and configuration settings.
  
  By addressing the underlying issues related to OTB and ensuring that the purchase orders align with available budgets, you can resolve the error and facilitate smoother procurement processes in SAP.