How To Fix WRF_PRC_OTB253 - Negative contract budget check; processing terminated

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_OTB - Purchasing, Open-To-Buy, Seasonal Procurement Messages

• Message number: 253

• Message text: Negative contract budget check; processing terminated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_OTB253 - Negative contract budget check; processing terminated ?

  The SAP error message WRF_PRC_OTB253 indicates that there is a negative contract budget check, which means that the system has detected that the budget for a specific contract has been exceeded or is insufficient to cover the planned expenses. This error typically occurs in the context of contract management and procurement processes within SAP.
  Cause:
  
  Budget Exceeded: The most common cause is that the total commitments or actual expenditures against a contract have exceeded the allocated budget.
  Incorrect Budget Settings: There may be issues with how the budget is set up in the system, such as incorrect budget amounts or budget periods.
  Contract Modifications: Changes made to the contract, such as additional line items or increased quantities, may not have been reflected in the budget.
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the organization's budgeting policies.
  
  Solution:
  
  Review Contract Budget: Check the budget assigned to the contract in question. Ensure that the budget is sufficient to cover the planned expenses.
  Adjust Budget: If the budget is indeed insufficient, consider increasing the budget allocation for the contract.
  Check Commitments: Review all commitments and actual expenditures against the contract to identify any discrepancies or unexpected costs.
  Correct Configuration: If there are configuration issues, work with your SAP administrator or consultant to ensure that the budgeting settings are correctly configured.
  Reprocess the Transaction: After making the necessary adjustments, reprocess the transaction that triggered the error to see if the issue is resolved.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like CJ20N (Project Builder) or ME23N (Display Purchase Order) to review contracts and budgets.
  Budgeting Reports: Utilize budgeting reports in SAP to monitor budget utilization and identify potential issues before they lead to errors.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to budget checks and contract management.
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to view and modify budget information.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP contract management and budgeting.