How To Fix WRF_PRC_OTB252 - Negative OTB check: processing terminated

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_OTB - Purchasing, Open-To-Buy, Seasonal Procurement Messages

• Message number: 252

• Message text: Negative OTB check: processing terminated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_OTB252 - Negative OTB check: processing terminated ?

  The SAP error message WRF_PRC_OTB252 indicates a negative Open-to-Buy (OTB) check, which means that the system has detected that the available budget for purchasing is negative. This typically occurs during the planning or purchasing processes in the SAP Retail module, where the system checks if there is sufficient budget to cover the planned purchases.
  Cause:
  
  Negative OTB Calculation: The OTB is calculated based on various factors, including sales forecasts, inventory levels, and budget allocations. If the planned purchases exceed the available budget, the OTB can turn negative.
  Incorrect Planning Data: Errors in the planning data, such as incorrect sales forecasts or inventory levels, can lead to a negative OTB.
  Budget Constraints: If the budget for a specific period has been exhausted or not properly allocated, it can result in a negative OTB.
  Data Entry Errors: Manual entry errors in the planning or budgeting process can also lead to discrepancies in the OTB calculation.
  
  Solution:
  
  Review OTB Calculation: Check the OTB calculation to understand the factors contributing to the negative value. This can be done by reviewing the relevant planning reports and data.
  Adjust Budget: If the budget is indeed insufficient, consider adjusting the budget allocations to ensure that there is enough funding for the planned purchases.
  Correct Planning Data: Verify and correct any inaccuracies in the sales forecasts, inventory levels, or other planning data that may be affecting the OTB.
  Consult with Stakeholders: Engage with relevant stakeholders (e.g., finance, sales, and inventory management teams) to discuss the OTB situation and make necessary adjustments.
  Use Transaction Codes: Utilize relevant SAP transaction codes (like /SAPAPO/OTB or /SAPAPO/SDP) to analyze and adjust the OTB settings and data.
  
  Related Information:
  
  Open-to-Buy (OTB): OTB is a financial metric used in retail to manage inventory and purchasing decisions. It helps retailers determine how much inventory they can buy without exceeding their budget.
  SAP Retail Module: The SAP Retail module includes various functionalities for managing retail operations, including merchandise planning, inventory management, and sales forecasting.
  Documentation and Support: Refer to SAP documentation for detailed information on OTB calculations and related processes. Additionally, consider reaching out to SAP support for assistance if the issue persists.
  
  By addressing the underlying causes and making the necessary adjustments, you should be able to resolve the WRF_PRC_OTB252 error and continue with your purchasing processes.