How To Fix WRF_PRC_OTB251 - Negative OTB check: processing terminated

SAP Error Message - Details

• Message type: E = Error

• Message class: WRF_PRC_OTB - Purchasing, Open-To-Buy, Seasonal Procurement Messages

• Message number: 251

• Message text: Negative OTB check: processing terminated

What causes this issue?

The OTB check is negative because of an insufficient budget.

System Response

The system terminated processing.

How to fix this error?

Check the Customizing settings for the OTB check.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WRF_PRC_OTB251 - Negative OTB check: processing terminated ?

  The SAP error message WRF_PRC_OTB251 indicates a negative Open-to-Buy (OTB) check, which means that the system has detected that the available budget for purchasing is negative. This typically occurs in the context of merchandise planning and inventory management, where the system evaluates the financial capacity to purchase additional stock based on the current inventory levels, sales forecasts, and budget constraints.
  Cause:
  
  Negative OTB Calculation: The OTB is calculated based on various factors, including sales forecasts, current inventory levels, and budget allocations. If the forecasted sales exceed the available budget, the OTB can turn negative.
  Incorrect Planning Parameters: Misconfigured planning parameters or incorrect data entries in the system can lead to erroneous OTB calculations.
  Data Inconsistencies: Inconsistencies in master data (like material master, vendor master, etc.) or transactional data (like sales orders, purchase orders) can also contribute to this issue.
  Budget Constraints: The budget set for purchasing may be insufficient to cover the planned purchases based on the sales forecasts.
  
  Solution:
  
  Review OTB Calculation: Check the OTB calculation logic and ensure that the parameters used for the calculation are correct. This includes verifying sales forecasts, inventory levels, and budget allocations.
  Adjust Budget: If the budget is indeed insufficient, consider increasing the budget for the relevant period or adjusting the purchasing plans to align with the available budget.
  Correct Data Entries: Review and correct any inconsistencies in master data or transactional data that may be affecting the OTB calculation.
  Consult Planning Reports: Use planning reports to analyze the sales forecasts and inventory levels to identify any discrepancies or areas for adjustment.
  System Configuration: Ensure that the system configuration for OTB calculations is set up correctly according to your business requirements.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like MD04 (Stock/Requirements List) or MC88 (Display OTB) to analyze inventory and OTB data.
  Documentation: Refer to SAP documentation or help files related to merchandise planning and OTB management for detailed guidance on configuration and troubleshooting.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on handling OTB errors.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP merchandise planning for further assistance.