How To Fix WL623 - Work item &: Passing on note indicator to parent & failed

SAP Error Message - Details

• Message type: E = Error

• Message class: WL - Workflow: run-time messages

• Message number: 623

• Message text: Work item &: Passing on note indicator to parent & failed

What causes this issue?

The changing of the note indicator from work item &v1& to the superior
work item &v2& could not be completed successfully.
The exact reason for the error can be found by looking at the history
of work item &v2&.

System Response

The note indicator for work item &v1& was changed.
The note indicator for work item &v2& was not changed.

How to fix this error?

Please remove the cause of the error for work item &v2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WL623 - Work item &: Passing on note indicator to parent & failed ?

  The SAP error message WL623, which states "Work item &: Passing on note indicator to parent & failed," typically occurs in the context of workflow processing in SAP. This error indicates that there was an issue with passing a note indicator from a child work item to its parent work item in the workflow.
  Cause:
  
  Workflow Configuration Issues: The workflow might not be configured correctly, leading to issues in passing parameters between work items.
  Missing or Incorrect Data: The data required for the note indicator might be missing or incorrectly set in the workflow.
  Authorization Issues: The user executing the workflow might not have the necessary authorizations to perform the action.
  System Bugs: There could be bugs in the SAP system or specific workflow templates that lead to this error.
  
  Solution:
  
  Check Workflow Configuration: Review the workflow configuration to ensure that the note indicator is correctly set up to be passed from child to parent work items.
  Validate Data: Ensure that all necessary data is available and correctly formatted in the workflow. Check the attributes of the work items involved.
  Review Authorizations: Verify that the user has the necessary authorizations to execute the workflow and access the required data.
  Debugging: If you have access to the SAP system, you can use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview) to analyze the workflow and identify where the error occurs.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that might address this specific error. Sometimes, SAP releases patches or notes that fix known issues.
  Consult Documentation: Review the official SAP documentation for workflows to ensure that you are following best practices.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to workflows, such as SWDD (Workflow Builder), SWI1 (Work Item Selection), and SWI2 (Work Item Overview).
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they found.
  SAP Support: If the issue persists, consider reaching out to SAP Support for assistance, especially if you suspect a bug or require deeper technical analysis.
  
  By following these steps, you should be able to diagnose and resolve the WL623 error in your SAP workflow.