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How To Fix W5025 - Parameter for purchasing group (EKG) missing from your user master record


SAP Error Message - Details

  • Message type: E = Error

  • Message class: W5 - Messages for MM-WEB Applications and BAPIs

  • Message number: 025

  • Message text: Parameter for purchasing group (EKG) missing from your user master record

  • Show details Hide details
  • What causes this issue?

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    System Response

    How to fix this error?

    Enter the parameter ID <LB>EKG</> and the desired value:
    <DS:TRAN.SU2>Perform function</>

    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message W5025 - Parameter for purchasing group (EKG) missing from your user master record ?

    SAP Error Message:
    W5025 - Parameter for purchasing group (EKG) missing from your user master record


    Cause:

    This warning message appears when a user tries to execute a transaction or report that requires a purchasing group (EKG) parameter, but this parameter is not maintained in the user's master record (user profile). The system expects the purchasing group to be predefined for the user to filter or process data relevant to that group.


    Explanation:

    • The purchasing group (EKG) is a key organizational unit in SAP MM (Materials Management) that represents a buyer or a group of buyers responsible for procurement activities.
    • Many SAP transactions related to purchasing require the purchasing group to be specified.
    • If the user master record (transaction SU01) does not have the purchasing group parameter set, the system cannot determine which purchasing group the user belongs to, hence the warning.

    Solution:

    1. Maintain the Purchasing Group Parameter in User Master Record:

      • Go to transaction SU01 (User Maintenance).
      • Enter the user ID and click Change.
      • Navigate to the Parameters tab.
      • Add a new parameter:
        • Parameter ID: EKG
        • Parameter Value: Enter the relevant purchasing group code (e.g., 001, 002, etc.)
      • Save the changes.
    2. Verify the Purchasing Group Code:

      • Ensure the purchasing group code you enter is valid and exists in the system.
      • You can check purchasing groups in transaction SPRO under Materials Management ? Purchasing ? Organizational Data ? Define Purchasing Groups.
    3. Alternative:

      • If the user works with multiple purchasing groups, the parameter can be left blank, but the user will be prompted to enter the purchasing group during transaction execution.
      • Or, the user can manually enter the purchasing group in the transaction screen when prompted.

    Related Information:

    • Parameter ID EKG: This parameter is used to store the purchasing group in the user master record.
    • Transactions affected: Any purchasing-related transactions or reports that filter or require purchasing group data, such as ME21N (Create Purchase Order), ME51N (Create Purchase Requisition), ME2N (Purchase Orders by PO Number), etc.
    • User Master Record Parameters: Parameters are used to default certain values for users to simplify data entry and ensure consistency.
    • Security/Authorization: Ensure the user has the appropriate authorizations for the purchasing group assigned.

    Summary:

    • Cause: Missing purchasing group parameter (EKG) in user master record.
    • Solution: Add parameter ID EKG with the appropriate purchasing group value in SU01 for the user.
    • Effect: After setting the parameter, the warning message W5025 will no longer appear, and the system will default the purchasing group for the user.

    If you need further assistance, please provide the transaction code or context where the error occurs.

    • Do you have any question about this error?


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