How To Fix W5023 - Please pass on a purchasing group

SAP Error Message - Details

• Message type: E = Error

• Message class: W5 - Messages for MM-WEB Applications and BAPIs

• Message number: 023

• Message text: Please pass on a purchasing group

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message W5023 - Please pass on a purchasing group ?

  SAP Error Message:
  
  W5023 - Please pass on a purchasing group
  
  Cause:
  This warning message appears when a purchasing document (such as a purchase requisition, purchase order, or contract) is being created or processed without specifying a Purchasing Group. The purchasing group is a mandatory field in many SAP procurement processes because it identifies the group or individual responsible for the purchasing activity.
  
  Explanation:
  
  The Purchasing Group is a key organizational unit in SAP MM (Materials Management) that represents the buyer or group of buyers responsible for procurement.
  If this field is left blank or not passed on from the source document (e.g., from a purchase requisition to a purchase order), SAP issues this warning to ensure that the document can be properly processed and tracked.
  
  
  Solution:
  
  
  Enter a Purchasing Group:
  
  When creating or editing the purchasing document, ensure that the Purchasing Group field is filled in.
  This can be done manually or by configuring default values.
  
  
  
  Check Default Settings:
  
  Verify if the purchasing group is maintained in the Material Master (Purchasing view).
  Check if the purchasing group is defaulted from the Plant or Vendor Master data.
  Maintain default purchasing groups in Customizing under:
  
  SPRO ? Materials Management ? Purchasing ? Define Purchasing Groups
  
  
  
  
  
  Automatic Determination:
  
  If the purchasing group should be passed automatically from a preceding document (e.g., purchase requisition to purchase order), check the document flow and user exits or BAdIs that might affect this.
  Ensure that the purchasing group is correctly maintained in the source document.
  
  
  
  User Exits / Enhancements:
  
  If custom logic is used to determine or pass the purchasing group, verify that it is working correctly.
  
  
  
  
  Related Information:
  
  Transaction Codes:
  
  ME51N – Create Purchase Requisition
  ME21N – Create Purchase Order
  ME31K – Create Contract
  
  
  Configuration Path:
  
  SPRO ? Materials Management ? Purchasing ? Define Purchasing Groups
  
  
  SAP Notes:
  
  Check SAP Notes for any known issues related to purchasing group determination.
  
  
  Field Name:
  
  Purchasing Group field is usually EKGRP in tables like EKKO (Purchase Document Header).
  
  
  
  
  Summary:
  
  Cause: Purchasing group not specified in the purchasing document.
  Solution: Enter or maintain the purchasing group in the document or configure defaults.
  Impact: Without a purchasing group, procurement processes may lack accountability and proper workflow routing.
  
  
  If you need help with a specific transaction or customizing step, please provide more details!