How To Fix VY436 - Enter the document numbers in the section "Archive without checking"

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 436

• Message text: Enter the document numbers in the section "Archive without checking"

What causes this issue?

You have selected the 'Archive without check' option, but you have not
specified correctly the shipment cost documents that you want to
archive.

System Response

The system expects you to enter individual values in the selection
screen (in the 'Archive without checking' are, in field 'Shipment
costs' - not higher up in the selection screen).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY436 - Enter the document numbers in the section "Archive without checking" ?

  The SAP error message VY436, which states "Enter the document numbers in the section 'Archive without checking'," typically occurs in the context of archiving documents in the SAP system, particularly in the area of financial accounting or logistics.
  Cause:
  This error usually arises when you are trying to archive documents (like invoices, purchase orders, etc.) without providing the necessary document numbers in the specified section of the archiving transaction. The system expects you to enter the document numbers that you want to archive, and if this information is missing, it triggers the error message.
  Solution:
  To resolve the VY436 error, follow these steps:
  
  
  Access the Archiving Transaction: Go to the transaction where you are trying to archive documents (e.g., SARA for archiving).
  
  
  Locate the Section: Find the section labeled "Archive without checking" or similar, depending on the specific transaction you are using.
  
  
  Enter Document Numbers: Input the relevant document numbers that you wish to archive in the appropriate field. Ensure that the document numbers are valid and exist in the system.
  
  
  Check for Additional Requirements: Make sure that you meet any other prerequisites for archiving, such as document status or retention periods.
  
  
  Execute the Archiving Process: After entering the document numbers, proceed with the archiving process as per the standard procedure.
  
  
  Related Information:
  
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. It involves moving data to an archive storage system while ensuring that it can be retrieved if necessary.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and others related to the specific module you are working with.
  
  
  Documentation: Refer to SAP documentation or help files for detailed instructions on archiving processes specific to your version of SAP.
  
  
  User Permissions: Ensure that you have the necessary permissions to perform archiving tasks, as restrictions can also lead to errors.
  
  
  If the issue persists after following these steps, consider consulting with your SAP Basis or functional team for further assistance, as there may be additional configuration or system-specific issues at play.