How To Fix VY438 - Only maintain the document number if carrying out 'Archiving w/o check'

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 438

• Message text: Only maintain the document number if carrying out 'Archiving w/o check'

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VY438 - Only maintain the document number if carrying out 'Archiving w/o check' ?

  The SAP error message VY438, which states "Only maintain the document number if carrying out 'Archiving w/o check'," typically occurs in the context of archiving documents in the SAP system, particularly in the area of financial accounting or logistics.
  Cause:
  This error message is triggered when a user attempts to maintain or modify the document number during the archiving process, but the system is set to perform archiving without checks. In this mode, the system expects that the document number should not be altered, as it could lead to inconsistencies or issues in the archiving process.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Archiving Settings: Review the archiving settings in your SAP system. Ensure that you are using the correct mode for archiving. If you need to maintain the document number, you may need to switch to a different archiving mode that allows for checks.
  
  
  Avoid Modifying Document Numbers: If you are performing archiving without checks, refrain from modifying the document number. Ensure that you are following the correct procedures for archiving documents.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to archiving processes. This can provide insights into the correct procedures and settings.
  
  
  Contact SAP Support: If the issue persists or if you are unsure about the correct settings, consider reaching out to SAP support or your internal SAP team for assistance. They can provide guidance based on your specific system configuration.
  
  
  Review User Authorizations: Ensure that the user performing the archiving has the necessary authorizations to carry out the task without encountering restrictions.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including the different modes (with checks vs. without checks) and their implications.
  Transaction Codes: Familiarize yourself with relevant transaction codes related to archiving, such as SARA (Archive Administration) and others specific to your module.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional context or solutions.
  
  By following these steps, you should be able to address the VY438 error and successfully carry out the archiving process in your SAP system.