How To Fix VY437 - Only use 'archiving w/o check' if absolutely necessary

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 437

• Message text: Only use 'archiving w/o check' if absolutely necessary

You use this option to activate archiving without check. This means
that no checks are made during the archiving run for suitability for
archiving (e.g. residence time, total status, status of dependent
objects, etc.).
CAUTION: You should only use this option as a last resort, if you can
find no other way to archive the document in the normal way. This
option can lead to the archiving of shipment cost documents that still
need to be processed !

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY437 - Only use 'archiving w/o check' if absolutely necessary ?

  The SAP error message VY437, which states "Only use 'archiving w/o check' if absolutely necessary," typically arises in the context of archiving documents in the SAP system, particularly in the area of financial accounting or logistics. This message serves as a warning to users that the option to archive without checks can lead to potential data integrity issues.
  Cause:
  The error message is triggered when a user attempts to perform archiving without the necessary checks. This option is generally used to bypass certain validations that ensure the data being archived is consistent and valid. The system warns against using this option because:
  
  Data Integrity Risks: Archiving without checks can lead to inconsistencies in the database, as it may allow the archiving of documents that should not be archived due to various reasons (e.g., open items, dependencies).
  Compliance Issues: In many industries, there are regulations regarding data retention and integrity. Archiving without checks may violate these regulations.
  System Performance: It can lead to performance issues if invalid data is archived, as it may complicate future data retrieval and reporting.
  
  Solution:
  To resolve this issue, consider the following steps:
  
  
  Review Archiving Requirements: Ensure that you understand the archiving requirements and the implications of archiving without checks. Consult with your SAP functional team or data governance team.
  
  
  Use Standard Archiving Procedures: Always opt for the standard archiving process that includes necessary checks. This ensures that only valid and consistent data is archived.
  
  
  Evaluate Necessity: If you believe that archiving without checks is absolutely necessary, document the reasons and consult with your SAP Basis or functional team. They may provide guidance or alternative solutions.
  
  
  Testing: If you must proceed with archiving without checks, conduct thorough testing in a non-production environment to understand the potential impacts.
  
  
  Documentation and Compliance: Ensure that any decision to archive without checks is well-documented and compliant with your organization’s data management policies.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional context or updates regarding this error message.
  Archiving Documentation: Review SAP documentation on archiving processes to understand best practices and the implications of different archiving methods.
  Training: Consider training for users involved in the archiving process to ensure they understand the risks and proper procedures.
  
  By following these guidelines, you can mitigate the risks associated with the VY437 error message and ensure that your archiving processes are both effective and compliant.