How To Fix VY435 - Enter document numbers in the area 'Archive without checking'

SAP Error Message - Details

• Message type: E = Error

• Message class: VY - Messages for freight processing

• Message number: 435

• Message text: Enter document numbers in the area 'Archive without checking'

What causes this issue?

You have selected the 'Archive without check' option, but you have not
specified correctly the shipment cost documents that you want to
archive.

System Response

The system expects you to enter individual values in the selection
screen (in the 'Archive without checking' are, in field 'Shipment
costs' - not higher up in the selection screen).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VY435 - Enter document numbers in the area 'Archive without checking' ?

  The SAP error message VY435, which states "Enter document numbers in the area 'Archive without checking'," typically occurs in the context of archiving documents in the SAP system. This error indicates that the system requires specific document numbers to be entered in the designated area for archiving without performing a check.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Missing Document Numbers: The user has not entered any document numbers in the required field for archiving.
  Incorrect Configuration: The archiving settings or parameters may not be correctly configured, leading to the system expecting document numbers that are not provided.
  User Input Error: The user may have overlooked entering the necessary document numbers or may have entered them in the wrong format.
  
  Solution:
  To resolve the VY435 error, you can follow these steps:
  
  
  Enter Document Numbers: Ensure that you have entered the required document numbers in the appropriate field for archiving. This is typically found in the archiving transaction or program you are using.
  
  
  Check Input Format: Verify that the document numbers are entered in the correct format. Ensure there are no leading or trailing spaces and that the numbers are valid.
  
  
  Review Archiving Configuration: If you have the necessary permissions, check the archiving configuration settings in the SAP system. Ensure that the parameters for archiving are set correctly and that the system is configured to accept the document numbers you are trying to archive.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to the archiving process for your specific module (e.g., FI, MM, SD) to ensure you are following the correct procedure.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with the relevant transaction codes for archiving in your SAP module (e.g., SARA for archiving administration).
  SAP Notes: Check for any SAP Notes related to archiving issues or the specific error message VY435 in the SAP Support Portal.
  User Roles and Permissions: Ensure that your user role has the necessary permissions to perform archiving actions.
  
  By following these steps, you should be able to resolve the VY435 error and successfully archive the required documents in your SAP system.