How To Fix VW469 - For archiving without check, enter shipment numbers below

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 469

• Message text: For archiving without check, enter shipment numbers below

What causes this issue?

You have selected the 'Archive without checks' option but you have not
specified which shipments you want to archive.

System Response

The system is waiting for you to enter the individual values in the
selection screen (in the 'archive without checks' area, in the
'shipment number' field and not above in the selection screen).

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VW469 - For archiving without check, enter shipment numbers below ?

  The SAP error message VW469 typically occurs when you are trying to archive shipment documents without specifying the necessary shipment numbers. This message indicates that the system requires you to provide specific shipment numbers for the archiving process to proceed.
  Cause:
  The error arises when you attempt to execute an archiving process for shipments without entering the required shipment numbers. The archiving process in SAP is designed to remove data from the database to improve performance and manage data storage, but it requires specific identifiers to know which records to archive.
  Solution:
  To resolve the VW469 error, you need to follow these steps:
  
  
  Enter Shipment Numbers: When prompted, make sure to enter the specific shipment numbers that you wish to archive. This can usually be done in the selection screen of the archiving transaction.
  
  
  Use Selection Criteria: If you do not have specific shipment numbers, you may need to use selection criteria to filter the shipments you want to archive. This can include date ranges, status, or other relevant parameters.
  
  
  Check Authorization: Ensure that you have the necessary authorizations to perform archiving operations. Lack of proper permissions can sometimes lead to issues.
  
  
  Review Archiving Object: Make sure that the archiving object you are trying to use is correctly configured and that the necessary data is available for archiving.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to the archiving process for shipments to ensure you are following the correct procedure.
  
  
  Contact Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including the necessary prerequisites and configurations.
  Transaction Codes: Familiarize yourself with the relevant transaction codes for archiving shipments, such as SARA (Archive Administration) and SARI (Archive Information System).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to archiving shipments or the VW469 error message.
  
  By following these steps, you should be able to resolve the VW469 error and successfully archive the desired shipment documents.