How To Fix VW470 - Only use 'archiving w/o check' if absolutely necessary

SAP Error Message - Details

• Message type: E = Error

• Message class: VW - Shipment Processing Output

• Message number: 470

• Message text: Only use 'archiving w/o check' if absolutely necessary

You use this option to activate archiving without checks.
This means that the archiving run is carried out without checks for
the suitability for archiving (e.g. residence time, overall status,
status of dependent objects, etc.).
CAUTION: This option should only be used as a last resort when you
have no other way of archiving the document in the normal way.
This method can cause you to archive shipments that are still being
processed !

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VW470 - Only use 'archiving w/o check' if absolutely necessary ?

  The SAP error message VW470, which states "Only use 'archiving w/o check' if absolutely necessary," typically arises in the context of data archiving processes within SAP systems. This message serves as a warning to users that the option to archive data without performing checks can lead to potential data integrity issues or loss of important information.
  Cause:
  The error message is triggered when a user attempts to initiate an archiving process using the "archiving without check" option. This option bypasses certain validation checks that are normally performed to ensure that the data being archived is safe to remove from the database. The system warns against using this option because:
  
  Data Integrity Risks: Skipping checks may lead to archiving data that is still needed or that has dependencies, which can cause issues in the application.
  Compliance Issues: In regulated industries, archiving without checks may violate compliance requirements.
  Potential for Errors: It may lead to inconsistencies in the database if related data is not archived properly.
  
  Solution:
  To resolve the VW470 error and proceed with archiving safely, consider the following steps:
  
  
  Perform Standard Archiving: Instead of using the "archiving without check" option, use the standard archiving process that includes all necessary checks. This ensures that the data is validated before archiving.
  
  
  Review Archiving Objects: Check the specific archiving object you are working with to understand its dependencies and requirements. Ensure that all related data is in a state that allows for safe archiving.
  
  
  Consult Documentation: Refer to SAP documentation or guidelines for the specific archiving object to understand the implications of archiving without checks.
  
  
  Seek Approval: If there is a compelling reason to use the "archiving without check" option, ensure that you have the necessary approvals from relevant stakeholders, such as data governance or compliance teams.
  
  
  Test in a Non-Production Environment: If you must use the option, consider testing the archiving process in a non-production environment first to assess the impact and ensure that it does not lead to data issues.
  
  
  Monitor Post-Archiving: After archiving, monitor the system for any issues that may arise from the archived data to ensure that everything functions as expected.
  
  
  Related Information:
  
  Archiving Process: Familiarize yourself with the general archiving process in SAP, including the use of transaction codes like SARA (Archive Administration).
  Archiving Objects: Understand the specific archiving objects relevant to your business processes, as each may have different requirements and implications.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to archiving processes and error VW470.
  Training and Best Practices: Consider training sessions or workshops on data archiving best practices to ensure that all users are aware of the implications of different archiving options.
  
  By following these guidelines, you can address the VW470 error effectively while ensuring the integrity and compliance of your SAP data archiving processes.