How To Fix VPKGUI101 - Total of amounts entered exceeds open amount

SAP Error Message - Details

• Message type: E = Error

• Message class: VPKGUI - Sales Pricing, Interface

• Message number: 101

• Message text: Total of amounts entered exceeds open amount

What causes this issue?

The total of the amount to be billed added to the reset amount is more
than the open amount.

System Response

The system determines the rejected amount by comparing the open amount,
amount to be billed, and the amount reset. In the current instance, the
resulting rejected amount is negative.
INCLUDE NA_ALLG_VERARBEITUNG OBJECT DOKU ID TX

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VPKGUI101 - Total of amounts entered exceeds open amount ?

  SAP Error Message:
  
  VPKGUI101 Total of amounts entered exceeds open amount
  
  Cause:
  This error occurs in the context of payment processing or clearing transactions in SAP, typically when you are trying to post or clear an amount that exceeds the open (outstanding) amount on a customer or vendor line item.
  
  The open amount is the remaining balance that is yet to be cleared or paid.
  The total of amounts entered refers to the sum of payment or clearing amounts you are trying to apply.
  If the sum of the amounts you enter is greater than the open amount, SAP throws this error to prevent overpayment or incorrect clearing.
  
  
  When does it typically occur?
  
  During manual clearing of open items in transaction codes like F-28 (incoming payments), F-53 (outgoing payments), or F-32 (clearing customer open items).
  When entering partial payments or multiple line items, and the total payment amount exceeds the open balance.
  In automatic payment runs if the payment amount is incorrectly calculated or if there are rounding differences.
  When entering payment amounts in the payment proposal or payment processing screen.
  
  
  Solution:
  
  
  Check the open amount:
  
  Verify the open amount on the customer/vendor line item.
  Use transaction FBL5N (customer line items) or FBL1N (vendor line items) to check open balances.
  
  
  
  Adjust the payment amount:
  
  Ensure the total payment amount you enter does not exceed the open amount.
  If you want to pay the full open amount, enter exactly the open amount.
  For partial payments, enter an amount less than or equal to the open amount.
  
  
  
  Check for rounding differences:
  
  Sometimes small rounding differences cause this error.
  Adjust the payment amount slightly or use the "Difference" field to post the difference to a rounding account.
  
  
  
  Review multiple line items:
  
  If clearing multiple items, ensure the sum of all clearing amounts does not exceed the total open amount.
  
  
  
  Check for duplicate entries:
  
  Make sure you are not trying to clear the same item twice.
  
  
  
  If using automatic payment program:
  
  Review the payment proposal and adjust parameters if necessary.
  Check for any manual changes that might have caused the discrepancy.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  F-28 - Post Incoming Payments
  F-53 - Post Outgoing Payments
  F-32 - Clear Customer
  FBL5N - Customer Line Item Display
  FBL1N - Vendor Line Item Display
  
  
  
  SAP Notes and Documentation:
  
  SAP Note related to payment differences and clearing errors.
  SAP Help Portal documentation on payment processing and clearing.
  
  
  
  Additional Tips:
  
  Use the "Simulate" function in clearing transactions to check if the amounts are correct before posting.
  Check currency differences if the payment currency differs from the open item currency.
  
  
  
  
  Summary:
  The error VPKGUI101 Total of amounts entered exceeds open amount means you are trying to clear or pay more than the outstanding balance. To fix it, verify the open amount and adjust your payment or clearing amounts accordingly, ensuring they do not exceed the open balance.