How To Fix VPKGUI103 - The total of the quantities entered exceeds the open quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: VPKGUI - Sales Pricing, Interface

• Message number: 103

• Message text: The total of the quantities entered exceeds the open quantity

What causes this issue?

The total achieved by adding the quantity to be billed to the quantity
reset exceeds the open quantity.

System Response

The system determines the rejected amount by comparing the open
quantity, quantity to be billed, and quantity reset. In the current
instance, the resulting quantity is negative.
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Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message VPKGUI103 - The total of the quantities entered exceeds the open quantity ?

  SAP Error Message:
  
  VPKGUI103 – The total of the quantities entered exceeds the open quantity
  
  Cause:
  This error occurs when you try to enter a quantity in a delivery, goods issue, or packing process that exceeds the remaining open quantity available for that item in the sales order or delivery document. Essentially, the system is preventing you from processing more goods than what is still open (not yet delivered or processed).
  For example, if the sales order line item has an open quantity of 10 units, and you try to enter a quantity of 12 units in the delivery or packing, the system will throw this error.
  
  Solution:
  
  
  Check Open Quantity:
  
  Verify the open quantity for the item in the sales order or delivery document.
  You can do this by checking the sales order line item or delivery document to see how many units are still open for delivery.
  
  
  
  Adjust Quantity:
  
  Enter a quantity that does not exceed the open quantity.
  If you need to deliver more than the open quantity, check if the sales order needs to be updated or if additional quantities need to be added.
  
  
  
  Check for Partial Deliveries:
  
  Sometimes partial deliveries or previous goods issues have already reduced the open quantity.
  Review previous deliveries or goods issues to confirm the quantities already processed.
  
  
  
  Correct Data Entry:
  
  Ensure that the quantity entered in the packing or delivery screen is correct and corresponds to the open quantity.
  
  
  
  Sales Order or Delivery Document Review:
  
  If the open quantity seems incorrect, check if there are any inconsistencies or errors in the sales order or delivery document.
  Sometimes, document inconsistencies or system errors may cause incorrect open quantity values.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VA01 / VA02 – Create/Change Sales Order
  VL01N / VL02N – Create/Change Outbound Delivery
  VL10B – Purchase Orders Due for Delivery
  VT01N / VT02N – Create/Change Shipment
  
  
  
  Tables:
  
  VBAK (Sales Document: Header Data)
  VBAP (Sales Document: Item Data)
  LIKP (Delivery Header Data)
  LIPS (Delivery: Item Data)
  
  
  
  Notes:
  
  This error is common during packing or goods issue when the system checks the consistency of quantities.
  Always ensure that the sales order quantities and delivery quantities are synchronized.
  If you are using batch or serial number management, ensure that quantities per batch/serial number do not exceed the open quantity.
  
  
  
  
  Summary:
  VPKGUI103 error means you are trying to process a quantity greater than what is still open for delivery. To fix it, verify the open quantity in the sales order or delivery, and adjust your entry accordingly. If discrepancies persist, review the sales order and delivery documents for inconsistencies.