How To Fix VL628 - No purchase order item exists for this item

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 628

• Message text: No purchase order item exists for this item

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message VL628 - No purchase order item exists for this item ?

  The SAP error message VL628 ("No purchase order item exists for this item") typically occurs during the processing of a delivery or when trying to create a goods movement related to a purchase order. This error indicates that the system cannot find a corresponding purchase order item for the item you are trying to process.
  Causes:
  
  Missing Purchase Order Item: The item you are trying to deliver or process does not have a corresponding purchase order item in the system.
  Incorrect Item Number: The item number entered may be incorrect or does not match any existing purchase order items.
  Purchase Order Not Created: The purchase order for the item has not been created or has been deleted.
  Item Not Assigned to Purchase Order: The item may exist in the purchase order, but it is not assigned correctly or is not in the expected status.
  Document Flow Issues: There may be issues with the document flow, such as the purchase order not being fully processed or released.
  
  Solutions:
  
  Check Purchase Order: Verify that the purchase order exists and that the item in question is included in the purchase order. You can do this by using transaction codes like ME23N (Display Purchase Order).
  Verify Item Number: Ensure that the item number you are trying to process is correct and matches the item in the purchase order.
  Create or Update Purchase Order: If the purchase order does not exist, create it. If it exists but is missing the item, you may need to add the item to the purchase order.
  Check Item Status: Ensure that the item is in a status that allows it to be processed (e.g., not blocked or deleted).
  Review Document Flow: Check the document flow for any inconsistencies or issues that may be preventing the item from being recognized.
  Consult with Procurement: If you are unsure about the status of the purchase order or item, consult with the procurement team or the person responsible for managing purchase orders.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME21N (Create Purchase Order), and VL01N (Create Outbound Delivery).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to view and process purchase orders and deliveries.
  System Configuration: Sometimes, configuration settings in the system can lead to such errors. Consult with your SAP Basis or configuration team if you suspect this might be the case.
  
  By following these steps, you should be able to identify the cause of the VL628 error and take appropriate action to resolve it.