How To Fix VL565 - Data of preceding document was not transmitted

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 565

• Message text: Data of preceding document was not transmitted

What causes this issue?

Necessary information about a preceding document from this delivery was
not transmitted.

System Response

You can maintain an indicator that makes information about preceding
documents in this delivery available under delivery type in Customizing.
For some characteristics of this indicator, the type of preceding
document and the related document and item numbers must be transmitted
to delivery creation. At least one of these parameters is missing.

How to fix this error?

Check the Customizing settings regarding the preceding document
indicator and, if necessary, the transmission parameters for this
transaction.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL565 - Data of preceding document was not transmitted ?

  The SAP error message VL565 ("Data of preceding document was not transmitted") typically occurs in the context of logistics and document processing, particularly when dealing with delivery documents. This error indicates that there is an issue with the data transfer from a preceding document (such as a sales order or purchase order) to the delivery document.
  Causes:
  
  Missing or Incomplete Data: The preceding document may not have all the necessary data filled out, which is required for the delivery document.
  Document Status: The preceding document might be in a status that does not allow it to be processed further (e.g., it might be incomplete or not yet released).
  Configuration Issues: There may be configuration issues in the system that prevent the proper transfer of data between documents.
  Custom Code or Enhancements: If there are custom developments or enhancements in the system, they might interfere with the standard data transfer process.
  Authorization Issues: The user may not have the necessary authorizations to access the data from the preceding document.
  
  Solutions:
  
  Check Preceding Document: Review the preceding document (e.g., sales order, purchase order) for completeness. Ensure that all required fields are filled out and that the document is in a valid status.
  Review Configuration: Check the configuration settings related to document flow in the SAP system. Ensure that the settings are correct and that there are no missing links in the document flow.
  Debugging: If you have access to technical resources, consider debugging the process to identify where the data transfer is failing. This may involve looking at the relevant function modules or BAPIs.
  Check for Custom Code: If there are any custom enhancements or modifications, review them to ensure they are not causing the issue. You may need to consult with your ABAP developers.
  User Authorizations: Verify that the user has the necessary authorizations to access and process the preceding document. If not, work with your security team to grant the required permissions.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates available that resolve known issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as VL01N (Create Outbound Delivery), VL02N (Change Outbound Delivery), and VL03N (Display Outbound Delivery) to navigate the delivery process.
  Documentation: Review SAP documentation related to logistics and document flow to understand the expected behavior and data requirements.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify and resolve the VL565 error in your SAP system.