How To Fix VL561 - Essential transfer parameters are missing in record: & &

SAP Error Message - Details

• Message type: E = Error

• Message class: VL -

• Message number: 561

• Message text: Essential transfer parameters are missing in record: & &

What causes this issue?

Information necessary for this delivery is missing.

System Response

Depending on the category of the delivery being created, the system
needs the following transfer data:
Outbound delivery
Shipping point
Sales organization
Distribution channel
Division
Material number
Delivery quantity
Ship-to party
Base unit of measure
Inbound delivery
Base unit of measure
Conversion factors for converting base and sales units (not for
creating/replicating an inbound delivery in a decentralized Warehouse
Management system)
Goods receiving point (shipping point) when a delivery is created in
decentralized WM
Outbound and inbound deliveries from goods movements
Shipping point
Sales organization
Distribution channel
Division
Material number
Delivery quantity
Ship-to party
Base unit of measure
Plant and sales unit transfer data is always mandatory.

How to fix this error?

Check to make sure you have provided all necessary data.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message VL561 - Essential transfer parameters are missing in record: & & ?

  The SAP error message VL561, which states "Essential transfer parameters are missing in record: & &," typically occurs during the processing of outbound deliveries or during the transfer of data related to deliveries. This error indicates that certain required fields or parameters are not being populated correctly in the data record being processed.
  Causes:
  
  Missing Data: Essential fields such as delivery number, item number, or other key identifiers may not be filled in the record.
  Configuration Issues: There may be issues with the configuration of the delivery process in the system, leading to missing parameters.
  Custom Code: If there are custom enhancements or modifications in the delivery process, they may not be handling certain scenarios correctly, resulting in missing parameters.
  Data Inconsistencies: There may be inconsistencies in the master data or transactional data that lead to missing essential parameters.
  
  Solutions:
  
  Check Delivery Data: Review the delivery document and ensure that all required fields are populated correctly. This includes checking the delivery number, item details, and any other essential parameters.
  Review Configuration: Check the configuration settings for the delivery process in the SAP system. Ensure that all necessary settings are correctly defined.
  Debugging: If you have access to the development environment, you can debug the process to identify where the parameters are being lost or not populated.
  Check Custom Code: If there are any custom enhancements or user exits related to the delivery process, review them to ensure they are functioning as expected.
  Data Consistency Check: Run consistency checks on the relevant master data (e.g., material master, customer master) to ensure that there are no missing or incorrect entries that could lead to this error.
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like VL01N (Create Outbound Delivery), VL02N (Change Outbound Delivery), or VL03N (Display Outbound Delivery) to review the delivery documents.
  SAP Documentation: Refer to the official SAP documentation for outbound delivery processes for more detailed information on required fields and configurations.
  Support Community: Consider reaching out to the SAP Community or forums for additional insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to identify the cause of the VL561 error and implement a solution to resolve it.