How To Fix VHURL623 - External description "&1" does not match material &2

SAP Error Message - Details

• Message type: E = Error

• Message class: VHURL - Messages for Returnable Packaging Account Processing

• Message number: 623

• Message text: External description "&1" does not match material &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message VHURL623 - External description "&1" does not match material &2 ?

  The SAP error message VHURL623 indicates that there is a mismatch between the external description of a material and the material number itself. This error typically occurs in the context of handling materials in SAP, particularly when dealing with external systems or interfaces that provide descriptions for materials.
  Cause:
  The error can be caused by several factors, including:
  
  Data Mismatch: The external description provided does not match the description stored in the SAP system for the specified material number.
  Incorrect Mapping: There may be an issue with how the external system is mapping descriptions to material numbers.
  Data Entry Errors: Manual entry errors when inputting the external description or material number.
  Changes in Material Master: If the material description has been changed in the SAP system after the external system has already sent the data, this can lead to mismatches.
  
  Solution:
  To resolve the VHURL623 error, you can take the following steps:
  
  
  Verify Data: Check the external description being sent and compare it with the description in the SAP material master for the specified material number. Ensure they match exactly.
  
  
  Update External System: If the external description is incorrect, update it in the external system to match the SAP material description.
  
  
  Correct Mapping: If there is a mapping issue, ensure that the external system is correctly configured to map descriptions to the appropriate material numbers.
  
  
  Check for Changes: If the material description has changed in SAP, ensure that the external system is updated accordingly.
  
  
  Consult Documentation: Review any relevant documentation or guidelines for the integration between the external system and SAP to ensure compliance with expected formats and values.
  
  
  Testing: After making corrections, perform tests to ensure that the error does not reoccur.
  
  
  Related Information:
  
  Material Master Data: Understanding how material master data is structured in SAP can help in troubleshooting this error.
  Integration Points: If you are using an external system (like a web service or EDI), ensure that the integration points are correctly configured.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes (like MM03 for material master display) to help in verifying and correcting data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide deeper insights into the integration and data handling processes.