How To Fix V4354 - Purchase order item &1 still partially open

SAP Error Message - Details

• Message type: E = Error

• Message class: V4 - Nachrichten Verkauf (Variable Meldungen und EDI-Meldungen)

• Message number: 354

• Message text: Purchase order item &1 still partially open

What causes this issue?

You want to reject a sales order item with individual procurement.
However, the associated purchase order item &V1& is still partially
open.

System Response

INCLUDE VA_CONFIG_MSG_SYSTEMRESPONSE OBJECT DOKU ID TX

How to fix this error?

Check whether you can reject the further fulfillment of the associated
purchase order item. To reject the purchase order item, reduce the
purchase quantity to match the quantity delivered in the purchase order
item, and then set the deletion indicator. If necessary, get in touch
with your supplier beforehand to clarify whether you can reject the
further fulfillment of the purchase order item, or whether the supplier
insists upon the contract being fulfilled.
It may also be necessary to set the final delivery indicator for the
purchase order item if the supplier cannot deliver the remaining
quantity.
If this message is an error message: Once you have rejected the further
fulfillment of the purchase order item, you can also reject the sales
order item.
If this message is a warning message: If you do not reject the
associated purchase order item and the supplier completes the delivery,
you have to transfer the received goods to your stock. This could be
problematic for materials that you do not usually include in the stock.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message V4354 - Purchase order item &1 still partially open ?

  The SAP error message V4354, which states "Purchase order item &1 still partially open," typically occurs when there are still outstanding quantities or amounts associated with a purchase order item that has not been fully processed or closed. This can happen in various scenarios, such as when there are still goods receipts or invoices pending against the purchase order item.
  Causes:
  
  Outstanding Goods Receipts: There may be goods that have been ordered but not yet received.
  Pending Invoices: There may be invoices that have been created but not fully processed or matched against the purchase order.
  Partial Deliveries: The purchase order item may have been partially delivered, meaning that not all of the ordered quantity has been received.
  Open Quantity: The system recognizes that there is still an open quantity for the purchase order item, which prevents it from being fully closed.
  Incomplete Processing: The purchase order item may not have been fully processed in the system, leading to it being marked as partially open.
  
  Solutions:
  
  Check Open Items: Review the purchase order item in question to identify any outstanding goods receipts or invoices. You can do this by navigating to the purchase order in the SAP system and checking the status of deliveries and invoices.
  Complete Goods Receipt: If there are goods that have not yet been received, ensure that the goods receipt is completed for the outstanding quantity.
  Process Invoices: If there are invoices pending, ensure that they are processed and matched against the purchase order.
  Close Purchase Order: Once all outstanding items are processed, you can attempt to close the purchase order item again.
  Consult with Procurement: If you are unsure about the status of the purchase order, consult with the procurement team or the relevant department to clarify any outstanding issues.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) to view the details of the purchase order and check for any outstanding items.
  Reports: Utilize reports such as ME2N (Purchase Orders by PO Number) to get an overview of purchase orders and their statuses.
  Documentation: Refer to SAP documentation or help files for more detailed information on handling purchase orders and understanding the implications of open items.
  
  By following these steps, you should be able to resolve the V4354 error and successfully close the purchase order item.