How To Fix UGMD068 - &1 is used in query &2 and cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: UGMD - FIN Master Data: Messages

• Message number: 068

• Message text: &1 is used in query &2 and cannot be deleted

What causes this issue?

Characteristic value &V1& is used in query &V2& of BW system &V4&.
Therefore, you <ZH>cannot</> delete &V1&. You can only delete it when
the characteristic value is no longer used.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to delete &V1&, you must first change the query concerned
&V2& so that &V1& is <ZH>no longer used</>.
However, other uses of &V1& can exist. After you have made changes to
characteristic &V2&, the system may display another use during the next
deletion attempt. You need to delete all uses displayed. Then you can
delete &V1&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message UGMD068 - &1 is used in query &2 and cannot be deleted ?

  The SAP error message UGMD068 indicates that a specific characteristic (denoted as &1) is being used in a query (denoted as &2) and therefore cannot be deleted. This typically occurs in the context of SAP BW (Business Warehouse) or SAP BI (Business Intelligence) when you attempt to delete a characteristic that is still in use in one or more queries.
  Cause:
  
  Usage in Queries: The characteristic you are trying to delete is actively being used in one or more queries. SAP does not allow the deletion of objects that are still in use to maintain data integrity and avoid breaking existing reports.
  Query Dependencies: The characteristic may be part of a query definition, and SAP enforces rules to prevent accidental loss of data or functionality in reports.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Queries: Determine which queries are using the characteristic. You can do this by:
  
  Using transaction code RSRT (Query Monitor) to check for queries that reference the characteristic.
  Checking the query definitions in the BEx Query Designer.
  
  
  
  Modify or Delete Queries: Once you have identified the queries:
  
  If the queries are no longer needed, you can delete them.
  If the queries are still required, you can modify them to remove the dependency on the characteristic you wish to delete. This may involve changing the structure of the query or replacing the characteristic with another one.
  
  
  
  Re-attempt Deletion: After ensuring that the characteristic is no longer in use in any queries, you can attempt to delete it again.
  
  
  Transport Requests: If you are working in a development environment, ensure that any changes made (like deleting or modifying queries) are included in the appropriate transport requests for movement to production.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  RSRT for executing and monitoring queries.
  RSA1 for accessing the Data Warehousing Workbench.
  BEx Query Designer for modifying queries.
  
  
  
  Documentation: Refer to SAP Help documentation for more details on managing characteristics and queries in SAP BW/BI.
  
  
  Best Practices: Always back up your queries and data models before making significant changes, and consider documenting any dependencies to avoid similar issues in the future.
  
  
  By following these steps, you should be able to resolve the UGMD068 error and successfully manage your characteristics and queries in SAP.