How To Fix SWL165 - You can only delete one substitution

SAP Error Message - Details

• Message type: E = Error

• Message class: SWL - WF: New User Interface Messages in Workflow (Client)

• Message number: 165

• Message text: You can only delete one substitution

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWL165 - You can only delete one substitution ?

  The SAP error message SWL165, which states "You can only delete one substitution," typically occurs in the context of the SAP Workflow system when you are trying to delete multiple substitutions at once, which is not allowed.
  Cause:
  The error arises when a user attempts to delete more than one substitution entry in the SAP system. The system is designed to allow the deletion of only one substitution at a time to prevent accidental loss of multiple configurations and to maintain data integrity.
  Solution:
  To resolve this error, follow these steps:
  
  
  Delete One Substitution at a Time:
  
  Navigate to the substitution management area in SAP.
  Select a single substitution entry that you wish to delete.
  Confirm the deletion of that specific entry.
  Repeat the process for any additional substitutions you wish to delete, one at a time.
  
  
  
  Check User Permissions:
  
  Ensure that you have the necessary permissions to modify substitutions. If you do not have the required authorizations, you may need to contact your SAP administrator.
  
  
  
  Review Substitution Entries:
  
  Before attempting to delete, review the existing substitution entries to ensure you are only selecting one at a time.
  
  
  
  Related Information:
  
  Transaction Codes: You may be using transaction codes like SWUS (for managing substitutions) or SWI1 (for workflow monitoring) when encountering this error.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional context or updates regarding this error message.
  Workflow Configuration: Familiarize yourself with the workflow configuration settings in your SAP system, as understanding how substitutions work can help prevent similar issues in the future.
  
  If you continue to experience issues or if the error persists despite following the above steps, consider reaching out to your SAP support team for further assistance.