How To Fix SWL163 - Change to substitution for user &1

SAP Error Message - Details

• Message type: E = Error

• Message class: SWL - WF: New User Interface Messages in Workflow (Client)

• Message number: 163

• Message text: Change to substitution for user &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWL163 - Change to substitution for user &1 ?

  The SAP error message SWL163, which states "Change to substitution for user &1," typically occurs in the context of workflow management in SAP. This message indicates that there has been a change in the substitution settings for a specific user, which can affect how workflow items are processed.
  Cause:
  
  
  Substitution Changes: The error is triggered when there is a modification in the substitution settings for a user. This could happen if:
  
  A user has been assigned a new substitute.
  A substitute has been removed or changed.
  The validity period of a substitution has expired or been modified.
  
  
  
  Workflow Configuration: The workflow configuration may not be aligned with the current substitution settings, leading to inconsistencies.
  
  
  User Deactivation: If the user for whom the substitution was set has been deactivated or removed from the system, it can also lead to this error.
  
  
  Solution:
  
  
  Check Substitution Settings:
  
  Go to the transaction code SWUS (Substitution Management) to review the substitution settings for the user in question.
  Ensure that the substitution is correctly set up and that the validity period is appropriate.
  
  
  
  Review Workflow Configuration:
  
  Check the workflow configuration to ensure that it is correctly set up to handle substitutions.
  Make sure that the workflow is not trying to route items to a user who no longer has a valid substitution.
  
  
  
  User Status:
  
  Verify the status of the user in question. If the user has been deactivated, consider reactivating them or updating the substitution to point to an active user.
  
  
  
  Testing:
  
  After making changes, test the workflow to ensure that it processes correctly without triggering the error.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details related to your version of SAP, as there may be version-specific considerations.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SWUS (Substitution Management) and SWI1 (Work Item Selection) for monitoring workflow items.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions that are specific to your SAP version.
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to perform the actions related to the workflow and substitution.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or Workflow team for further investigation.