How To Fix SWL164 - You workflow substitution for user &1 in SAP system &2 has ended

SAP Error Message - Details

• Message type: E = Error

• Message class: SWL - WF: New User Interface Messages in Workflow (Client)

• Message number: 164

• Message text: You workflow substitution for user &1 in SAP system &2 has ended

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message SWL164 - You workflow substitution for user &1 in SAP system &2 has ended ?

  The SAP error message SWL164 indicates that a workflow substitution for a user in a specific SAP system has ended. This message typically arises in the context of SAP Business Workflow, where a user has set up a substitution (or delegation) for their workflow tasks to another user, and there may be an issue with that substitution.
  Cause:
  
  Substitution Ended: The most common cause is that the substitution period has expired or the substitution has been manually ended.
  User Deactivation: The user for whom the substitution was set may have been deactivated or removed from the system.
  Workflow Configuration Issues: There may be issues with the workflow configuration or settings that prevent the substitution from functioning correctly.
  Authorization Issues: The user who is supposed to receive the tasks may not have the necessary authorizations to perform the tasks.
  System Errors: There could be underlying system errors or inconsistencies that are causing the workflow to fail.
  
  Solution:
  
  Check Substitution Settings: Verify the substitution settings for the user in transaction code SWUS (Workflow Substitution). Ensure that the substitution is still active and that the dates are correct.
  Recreate Substitution: If the substitution has ended, you may need to recreate it. Ensure that the new substitution is set up correctly.
  User Status: Check the status of the user for whom the substitution was set. Ensure that the user is active and has the necessary roles and authorizations.
  Review Workflow Logs: Use transaction code SWI1 to review workflow logs for any additional error messages or details that can provide insight into the issue.
  Check Authorizations: Ensure that the substitute user has the necessary authorizations to handle the tasks that are being delegated.
  System Check: If the issue persists, check for any system errors or inconsistencies that may need to be addressed by your SAP Basis team.
  
  Related Information:
  
  Transaction Codes:
  
  SWUS: Workflow Substitution
  SWI1: Workflow Overview
  SWI2_FREQ: Work Item Selection
  
  
  SAP Notes: Check SAP Notes related to workflow issues for any known bugs or patches that may address the problem.
  Documentation: Refer to SAP Help documentation on Business Workflow for detailed information on setting up and managing substitutions.
  
  If the problem continues after following these steps, it may be necessary to consult with your SAP Basis or Workflow team for further investigation.