How To Fix /SHCM/EMPLOYEE_INT041 - Validity of Business Address exceed validity of Employee

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/EMPLOYEE_INT -

• Message number: 041

• Message text: Validity of Business Address exceed validity of Employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SHCM/EMPLOYEE_INT041 - Validity of Business Address exceed validity of Employee ?

  The SAP error message /SHCM/EMPLOYEE_INT041 indicates that there is a mismatch between the validity period of a business address and the validity period of the employee's data. This typically occurs in the context of employee master data management, particularly when dealing with infotypes related to employee addresses.
  Cause:
  
  Validity Period Mismatch: The business address you are trying to assign to the employee has a validity period that extends beyond the validity period of the employee's data. For example, if the employee's data is valid only until a certain date, but the business address is valid beyond that date, this error will occur.
  Incorrect Data Entry: There may be an error in the data entry for either the employee's information or the business address, leading to conflicting validity periods.
  Data Migration Issues: If data was migrated from another system, there may be inconsistencies in the validity periods of the employee and the address.
  
  Solution:
  
  Check Validity Periods: Review the validity periods of both the employee's data and the business address. Ensure that the business address's validity period does not exceed that of the employee.
  
  You can do this by navigating to the employee's master data in SAP and checking the relevant infotypes (e.g., Infotype 0006 for addresses).
  
  
  Adjust Validity Dates: If the business address is valid for a longer period than the employee's data, you may need to adjust the validity dates of either the employee's data or the business address to ensure they align.
  Data Correction: If there are errors in the data entry, correct them to ensure that both the employee and the business address have consistent validity periods.
  Consult Documentation: If you are unsure about the validity periods or how to adjust them, consult SAP documentation or your organization's SAP support team for guidance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes in SAP that pertain to employee data and addresses. Common infotypes include:
  
  Infotype 0000: Actions
  Infotype 0001: Organizational Assignment
  Infotype 0006: Addresses
  
  
  Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee data.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  Testing: After making changes, test the employee data and business address assignment to ensure that the error no longer occurs.
  
  By following these steps, you should be able to resolve the error message and ensure that the employee's business address is correctly assigned.