How To Fix /SHCM/EMPLOYEE_INT040 - Validity of Home Address exceed validity of Employee

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/EMPLOYEE_INT -

• Message number: 040

• Message text: Validity of Home Address exceed validity of Employee

Self-Explanatory Message

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• What is the cause and solution for SAP error message /SHCM/EMPLOYEE_INT040 - Validity of Home Address exceed validity of Employee ?

  The SAP error message /SHCM/EMPLOYEE_INT040 indicates that there is a discrepancy between the validity period of the home address and the validity period of the employee's data. This typically occurs in the context of employee master data management within the SAP Human Capital Management (HCM) module.
  Cause:
  The error arises when the validity period of the home address (i.e., the start and end dates for which the address is valid) does not align with the validity period of the employee's data. This can happen in the following scenarios:
  
  Address Validity Dates: The home address has a validity period that extends beyond the employee's employment period or is set to a date that is not valid for the employee's record.
  Employee Data Changes: If the employee's employment status or data has been changed (e.g., termination, change of position) and the home address is still set to a previous or future date that does not match the employee's status.
  Data Entry Errors: Incorrect data entry when updating the employee's home address or employment details.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Validity Dates:
  
  Go to the employee's master data in SAP (Transaction code PA30).
  Verify the validity dates of the employee's record (e.g., start date, end date).
  
  
  
  Check Home Address Validity:
  
  Navigate to the employee's address data.
  Ensure that the validity dates of the home address are within the range of the employee's validity dates.
  
  
  
  Adjust Dates:
  
  If the home address validity dates exceed the employee's validity dates, adjust the home address validity to match the employee's employment period.
  Conversely, if the employee's data needs to be updated to reflect a longer employment period, make the necessary changes.
  
  
  
  Data Consistency:
  
  Ensure that all related data entries are consistent and correctly reflect the employee's current status and address.
  
  
  
  Testing:
  
  After making the necessary adjustments, test the changes by attempting to save or process the employee data again to ensure that the error no longer appears.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA40 (Personnel Actions) for managing employee data.
  SAP Notes: Check for any SAP Notes or documentation related to this error message for additional insights or patches that may address known issues.
  User Authorization: Ensure that you have the necessary authorizations to make changes to employee master data and address records.
  
  By following these steps, you should be able to resolve the error and ensure that the employee's home address and employment data are consistent and valid.