How To Fix /SHCM/EMPLOYEE_INT042 - Validity of Employment exceed validity of Employee

SAP Error Message - Details

• Message type: E = Error

• Message class: /SHCM/EMPLOYEE_INT -

• Message number: 042

• Message text: Validity of Employment exceed validity of Employee

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SHCM/EMPLOYEE_INT042 - Validity of Employment exceed validity of Employee ?

  The SAP error message /SHCM/EMPLOYEE_INT042 indicates that there is a mismatch between the validity period of an employment record and the validity period of the employee's data. This typically occurs in the context of employee management within the SAP Human Capital Management (HCM) module.
  Cause:
  
  Validity Period Mismatch: The employment record you are trying to process has a validity period that extends beyond the validity period of the employee's master data. For example, if the employee's master data is valid only until a certain date, but the employment record is set to be valid beyond that date, this error will occur.
  Incorrect Data Entry: There may be an error in the data entry for either the employee's master data or the employment record, leading to inconsistencies.
  Data Migration Issues: If data has been migrated from another system, there may be discrepancies in the validity periods that were not addressed during the migration process.
  
  Solution:
  
  Check Validity Dates: Review the validity dates of both the employee's master data and the employment record. Ensure that the employment record's validity does not exceed that of the employee's master data.
  Adjust Dates: If the employment record is valid for a longer period than the employee's master data, you will need to either:
  
  Shorten the validity of the employment record to match the employee's master data.
  Extend the validity of the employee's master data if appropriate and in line with your organization's policies.
  
  
  Data Correction: If there are any data entry errors, correct them in the relevant records.
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidance on handling this error in your system context.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA30 (Maintain HR Master Data) to check and modify employee records.
  Authorization: Ensure you have the necessary authorizations to make changes to employee records.
  Testing: After making changes, test the process again to ensure that the error is resolved.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HCM.