How To Fix SEPM_BO_COMMON316 - Only purchase orders with lifecycle status 'New' can be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: SEPM_BO_COMMON - EPM: Common Messages for EPM Business Objects

• Message number: 316

• Message text: Only purchase orders with lifecycle status 'New' can be changed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SEPM_BO_COMMON316 - Only purchase orders with lifecycle status 'New' can be changed ?

  The SAP error message SEPM_BO_COMMON316 indicates that you are attempting to change a purchase order (PO) that is not in the 'New' lifecycle status. This error typically occurs in the context of the SAP Supplier Relationship Management (SRM) or SAP S/4HANA systems when working with purchase orders.
  Cause:
  The error arises because the system restricts changes to purchase orders that are not in the 'New' status. This means that the PO may have already been processed, approved, or is in a state where modifications are not allowed. Common reasons for this error include:
  
  The purchase order has been released for approval.
  The purchase order has been partially or fully delivered.
  The purchase order has been invoiced.
  The purchase order has been canceled or is in a closed state.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status of the Purchase Order:
  
  Review the lifecycle status of the purchase order in the system. You can do this by navigating to the purchase order in the SAP GUI or the relevant application and checking its status.
  
  
  
  Identify Required Changes:
  
  Determine what changes you need to make to the purchase order. If the changes are critical, consider whether you can create a new purchase order instead.
  
  
  
  Use the Correct Process:
  
  If the purchase order is in a status that does not allow changes, you may need to follow the appropriate process to modify it. This could involve:
  
  Releasing the PO if it is in a hold status.
  Creating a follow-on document (like a change order) if applicable.
  If the PO is already delivered or invoiced, you may need to process a return or cancellation.
  
  
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about the status or the next steps, consult with your SAP administrator or support team. They can provide guidance based on your organization's specific processes and configurations.
  
  
  
  Documentation and Training:
  
  Ensure that users are trained on the lifecycle of purchase orders and the implications of their statuses. Proper documentation can help prevent similar issues in the future.
  
  
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any specific updates or patches related to this error message. SAP's support portal may have additional insights or solutions.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and ME21N (Create Purchase Order) to navigate the system effectively.
  User Roles and Permissions: Ensure that users have the appropriate roles and permissions to make changes to purchase orders, as restrictions may also be due to authorization issues.
  
  By following these steps, you should be able to address the SEPM_BO_COMMON316 error and manage your purchase orders effectively.