How To Fix SEPM_BO_COMMON318 - Only purchase orders with initial confirmation status can be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: SEPM_BO_COMMON - EPM: Common Messages for EPM Business Objects

• Message number: 318

• Message text: Only purchase orders with initial confirmation status can be deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message SEPM_BO_COMMON318 - Only purchase orders with initial confirmation status can be deleted ?

  The SAP error message SEPM_BO_COMMON318 indicates that you are trying to delete a purchase order (PO) that does not have an initial confirmation status. This typically means that the PO has already been confirmed or processed in some way, which prevents it from being deleted.
  Cause:
  
  Confirmation Status: The purchase order has been confirmed, meaning that it has been acknowledged by the supplier or has undergone some processing steps that lock it from deletion.
  Document Flow: There may be subsequent documents (like goods receipts, invoices, etc.) linked to the purchase order, which also prevents deletion.
  System Settings: Certain configurations in the SAP system may restrict the deletion of purchase orders based on their status.
  
  Solution:
  
  Check Confirmation Status: Review the status of the purchase order. If it has been confirmed, you will need to reverse or cancel the confirmation before attempting to delete it.
  Delete Related Documents: If there are any related documents (like goods receipts or invoices), you may need to reverse or delete those first. Ensure that all dependent documents are cleared.
  Use the Correct Transaction: Make sure you are using the appropriate transaction code for deletion. For example, use ME22N to change the PO and then attempt to delete it if the status allows.
  Consult with Your SAP Administrator: If you are unsure about the status or how to proceed, consult with your SAP administrator or support team. They can provide insights into the specific configurations and restrictions in your system.
  Use the Change Document Functionality: If you need to make changes to the PO instead of deleting it, consider using the change functionality to adjust the PO as needed.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for detailed information on purchase order management and the implications of confirmation statuses.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME22N (Change Purchase Order), ME23N (Display Purchase Order), and ME21N (Create Purchase Order).
  User Roles and Permissions: Ensure that you have the necessary permissions to delete or modify purchase orders in your SAP environment.
  
  By following these steps, you should be able to address the SEPM_BO_COMMON318 error and manage your purchase orders effectively.