How To Fix /SCMTMS/COMMON223 - Residence period not elapsed for document &1; archiving not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCMTMS/COMMON -

• Message number: 223

• Message text: Residence period not elapsed for document &1; archiving not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCMTMS/COMMON223 - Residence period not elapsed for document &1; archiving not possible ?

  The SAP error message /SCMTMS/COMMON223 indicates that the residence period for a document has not yet elapsed, which prevents the archiving of that document. This is a common issue in SAP systems, particularly in the context of Transportation Management (TM) or other modules that involve document management.
  Cause:
  The error occurs because the document you are trying to archive has not reached the minimum retention period defined in the system settings. Each document type in SAP can have specific retention periods that dictate how long the document must remain in the system before it can be archived. If you attempt to archive a document before this period has expired, you will receive this error message.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check the Document's Age: Verify the creation date of the document in question. Compare it with the defined residence period to see if it has indeed not yet elapsed.
  
  
  Review Retention Period Settings: 
  
  Go to the relevant configuration settings in SAP to check the retention period for the document type you are trying to archive. This can typically be found in the customizing settings under the relevant module (e.g., Transportation Management).
  The settings can usually be found in the following path: 
  
  SPRO > Logistics Execution > Transportation > Basic Settings > Define Retention Periods.
  
  
  
  
  
  Wait for the Residence Period to Elapse: If the document is still within the defined retention period, you will need to wait until the period has elapsed before attempting to archive it again.
  
  
  Adjust Retention Period (if necessary): If you believe the retention period is too long for your business needs, you can consider adjusting it in the configuration settings. However, be cautious with this approach, as it may have implications for compliance and data management policies.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on archiving processes and retention periods.
  
  
  Contact SAP Support: If you continue to experience issues or if the retention period seems incorrect, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data growth. It is essential to follow the defined retention policies to ensure compliance with legal and business requirements.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes.
  Documentation: Always keep documentation of your archiving policies and procedures to ensure that all stakeholders are aware of the retention periods and archiving processes in place.
  
  By following these steps, you should be able to address the error message and successfully manage your document archiving processes in SAP.