How To Fix /SCMTMS/COMMON221 - Residence period not elapsed for document &1; archiving not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCMTMS/COMMON -

• Message number: 221

• Message text: Residence period not elapsed for document &1; archiving not possible

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCMTMS/COMMON221 - Residence period not elapsed for document &1; archiving not possible ?

  The SAP error message /SCMTMS/COMMON221 indicates that the residence period for a document has not yet elapsed, which means that the document cannot be archived at this time. This is a common issue in SAP systems where data retention policies are enforced to ensure compliance with legal and business requirements.
  Cause:
  The error occurs because the document you are trying to archive has not reached the minimum retention period defined in the system. Each document type in SAP can have specific retention periods set, and until that period is over, the document cannot be archived.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check the Residence Period: 
  
  Review the configuration settings for the document type in question to determine the defined residence period. This can usually be found in the customizing settings under the relevant application area (e.g., Transportation Management).
  
  
  
  Wait for the Residence Period to Elapse: 
  
  If the document is still within its residence period, you will need to wait until the period has elapsed before attempting to archive it again.
  
  
  
  Adjust the Residence Period (if applicable):
  
  If you have the necessary authorizations and it is appropriate for your business process, you may consider adjusting the residence period settings. However, this should be done with caution and in compliance with your organization's data retention policies.
  
  
  
  Consult Documentation: 
  
  Refer to SAP documentation or your organization's internal guidelines regarding archiving and data retention to ensure compliance with legal and business requirements.
  
  
  
  Check for Related Customizing Settings: 
  
  Sometimes, the issue may be related to specific customizing settings in the SAP system. Ensure that all relevant settings are correctly configured.
  
  
  
  Contact SAP Support: 
  
  If you are unable to resolve the issue, consider reaching out to SAP support for further assistance. They can provide guidance based on the specific configuration of your system.
  
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, which typically involves identifying documents that are no longer needed for day-to-day operations and moving them to an archive for long-term storage.
  Data Retention Policies: Familiarize yourself with your organization's data retention policies to ensure compliance with legal and regulatory requirements.
  Transaction Codes: You may want to look into transaction codes related to archiving, such as SARA (Archive Administration) to manage archiving objects and settings.
  
  By following these steps, you should be able to address the error message and successfully manage the archiving of documents in your SAP system.