How To Fix /SCMTMS/COMMON225 - Residence period not elapsed for document &1; archiving not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: /SCMTMS/COMMON -

• Message number: 225

• Message text: Residence period not elapsed for document &1; archiving not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SCMTMS/COMMON225 - Residence period not elapsed for document &1; archiving not possible ?

  The SAP error message /SCMTMS/COMMON225 indicates that the residence period for a document has not yet elapsed, which prevents the archiving of that document. This is a common issue in SAP systems, particularly in the context of Transportation Management (TM) or other modules where document retention policies are enforced.
  Cause:
  The error occurs because the document you are trying to archive has not reached the minimum retention period defined in the system settings. Each document type in SAP can have specific retention periods that must be adhered to before archiving can take place. This is typically set up in the customizing settings of the SAP system.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check the Document's Age: Verify the creation date of the document in question. If it has not reached the defined residence period, you will need to wait until the period has elapsed.
  
  
  Review Retention Period Settings:
  
  Go to the customizing settings in SAP (transaction code SPRO).
  Navigate to the relevant area for document management or archiving.
  Check the settings for the specific document type to see what the residence period is set to.
  
  
  
  Adjust the Residence Period (if necessary):
  
  If you have the necessary authorizations and it is appropriate for your business process, you may consider adjusting the residence period settings to allow for earlier archiving. However, this should be done with caution and in accordance with your organization's data retention policies.
  
  
  
  Consult with Your SAP Basis Team: If you are unsure about changing settings or if the issue persists, consult with your SAP Basis or system administrator team. They can provide insights into the system configuration and help troubleshoot further.
  
  
  Check for Related Documents: Sometimes, the document you are trying to archive may be linked to other documents that also have retention periods. Ensure that all related documents are eligible for archiving.
  
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how to set up and manage document retention policies.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) for managing archiving processes.
  Documentation: Refer to SAP Help documentation for detailed information on archiving and document management in your specific SAP version.
  
  By following these steps, you should be able to address the error message and successfully manage the archiving of documents in your SAP system.