How To Fix /SAPPSPRO/GP_PA004 - Item ceiling amount of PO &1/&2 exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPPSPRO/GP_PA -

• Message number: 004

• Message text: Item ceiling amount of PO &1/&2 exceeded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPPSPRO/GP_PA004 - Item ceiling amount of PO &1/&2 exceeded ?

  The SAP error message /SAPPSPRO/GP_PA004 Item ceiling amount of PO &1/&2 exceeded typically occurs in the context of Purchase Orders (POs) when the total amount for a specific item exceeds the predefined ceiling amount set in the system. This ceiling amount is often defined in the configuration settings for the purchasing process or in the specific vendor or material master data.
  Cause:
  
  Ceiling Amount Exceeded: The primary cause of this error is that the total value of the item in the purchase order has surpassed the ceiling amount that has been configured in the system.
  Configuration Settings: The ceiling amount may be set in the purchasing organization settings, vendor master data, or material master data.
  Multiple Items: If the PO contains multiple items, the cumulative value of the item may exceed the ceiling amount even if individual items do not.
  
  Solution:
  
  Review Ceiling Amount: Check the ceiling amount set for the specific item in the vendor or material master data. You may need to adjust this amount if it is too low for the intended purchase.
  Adjust Purchase Order: If the ceiling amount is appropriate, consider adjusting the quantities or prices in the purchase order to ensure that the total does not exceed the ceiling amount.
  Consult Configuration: If you have access to the configuration settings, review the settings for the purchasing organization or the specific vendor/material to see if the ceiling amount needs to be updated.
  Approval Process: If the ceiling amount is part of a control mechanism, you may need to seek approval for an exception to allow the purchase to proceed.
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting SAP documentation for further assistance.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like ME21N (Create Purchase Order) or ME22N (Change Purchase Order) to review and modify purchase orders.
  Master Data: Check the vendor master (transaction code XK03) and material master (transaction code MM03) for any ceiling amount settings.
  Configuration Path: The ceiling amount settings can often be found in the configuration under the purchasing module, specifically in the area related to purchasing info records or vendor settings.
  Documentation: Refer to SAP Help documentation for detailed information on managing purchase orders and understanding error messages.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.