How To Fix /SAPPSPRO/GP_PA005 - Maximum fee of PO line &1/&2 exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPPSPRO/GP_PA -

• Message number: 005

• Message text: Maximum fee of PO line &1/&2 exceeded

Self-Explanatory Message

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• What is the cause and solution for SAP error message /SAPPSPRO/GP_PA005 - Maximum fee of PO line &1/&2 exceeded ?

  The SAP error message /SAPPSPRO/GP_PA005 Maximum fee of PO line &1/&2 exceeded typically occurs in the context of procurement processes, particularly when dealing with purchase orders (POs) in SAP. This error indicates that the maximum allowable fee for a specific line item in a purchase order has been exceeded.
  Cause:
  
  Configuration Limits: The system has been configured with a maximum fee limit for certain types of purchase orders or line items. This limit is often set to control costs and ensure compliance with budgetary constraints.
  Incorrect Data Entry: The amount entered for the line item in the purchase order exceeds the predefined limit.
  Changes in Pricing: If there have been recent changes in pricing agreements or contracts, the new prices may exceed the previously set limits.
  Master Data Issues: There may be issues with the master data related to the vendor or material that could affect pricing.
  
  Solution:
  
  Review Configuration: Check the configuration settings for maximum fee limits in the relevant purchasing or procurement module. This may involve consulting with your SAP configuration team or reviewing the settings in transaction codes like SPRO.
  Adjust Purchase Order Amount: If the amount entered is indeed higher than the allowed limit, consider adjusting the purchase order line item to comply with the maximum fee limit.
  Increase Maximum Fee Limit: If the business requirement justifies it, you may need to increase the maximum fee limit in the configuration settings. This should be done with caution and in accordance with company policies.
  Consult with Procurement Team: Engage with the procurement or finance team to understand if there are any specific policies or changes that need to be considered regarding the purchase order.
  Check Master Data: Ensure that the vendor and material master data are accurate and up to date, as discrepancies can lead to pricing issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to manage purchase orders effectively.
  Documentation: Review SAP documentation or help files related to procurement and purchase order management for additional insights.
  User Exits or BAdIs: If the error is related to custom logic, check if there are any user exits or Business Add-Ins (BAdIs) that might be influencing the maximum fee limit.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further investigation.