How To Fix /SAPPSPRO/GP_PA006 - Header ceiling amount of PO &3 exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPPSPRO/GP_PA -

• Message number: 006

• Message text: Header ceiling amount of PO &3 exceeded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPPSPRO/GP_PA006 - Header ceiling amount of PO &3 exceeded ?

  The SAP error message /SAPPSPRO/GP_PA006 Header ceiling amount of PO &3 exceeded typically occurs in the context of Purchase Orders (POs) when the total amount of the PO exceeds a predefined ceiling or limit set in the system. This limit is often configured in the system to control spending and ensure compliance with budgetary constraints.
  Cause:
  
  Ceiling Amount Exceeded: The total value of the purchase order exceeds the maximum allowable limit set in the system.
  Configuration Settings: The ceiling amount may be configured in the purchasing organization settings or specific to the vendor or material.
  Currency Issues: If the PO is in a different currency than the ceiling amount, conversion rates may lead to exceeding the limit.
  Multiple Line Items: The cumulative value of multiple line items in the PO may exceed the ceiling amount.
  
  Solution:
  
  Review PO Amount: Check the total amount of the purchase order and ensure it does not exceed the ceiling limit.
  Adjust Ceiling Amount: If the ceiling amount needs to be increased, consult with your SAP administrator or finance team to adjust the ceiling limit in the configuration settings.
  Split the PO: If the purchase order amount is legitimately higher than the ceiling, consider splitting the order into multiple POs that each fall below the ceiling limit.
  Check Configuration: Review the configuration settings in the SAP system related to purchasing limits. This may involve checking the settings in transaction codes like SPRO (SAP Reference IMG) or OMD0 (Define Purchase Order Limits).
  Consult Documentation: Refer to your organization's internal documentation or SAP help resources for specific guidelines on handling ceiling limits.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) for managing POs.
  User Roles: Ensure that the user creating or modifying the PO has the necessary authorizations to exceed the ceiling limit if required.
  Audit and Compliance: Understand the implications of exceeding ceiling amounts in terms of compliance and audit requirements within your organization.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult SAP Notes for any known issues or patches related to this error message.