How To Fix /SAPPSPRO/GP_PA002 - Item ceiling amount of PO &1/&2 exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPPSPRO/GP_PA -

• Message number: 002

• Message text: Item ceiling amount of PO &1/&2 exceeded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPPSPRO/GP_PA002 - Item ceiling amount of PO &1/&2 exceeded ?

  The SAP error message /SAPPSPRO/GP_PA002 Item ceiling amount of PO &1/&2 exceeded typically occurs in the context of Purchase Orders (POs) when the total amount of a specific item exceeds the predefined ceiling amount set in the system. This ceiling amount is often defined in the configuration settings for the purchasing process or in the specific material master data.
  Cause:
  
  Ceiling Amount Exceeded: The primary cause of this error is that the total value of the item in the purchase order has surpassed the maximum limit (ceiling amount) that has been configured in the system.
  Configuration Settings: The ceiling amount may be set in the purchasing info record, material master, or vendor master data.
  Changes in Pricing: If there have been recent changes in pricing or if additional quantities have been added to the PO, it may lead to exceeding the ceiling amount.
  Incorrect Data Entry: There may be a mistake in the data entry of the PO, such as incorrect pricing or quantity.
  
  Solution:
  
  Review Ceiling Amount: Check the ceiling amount set for the item in the relevant configuration settings. This can be done by reviewing the purchasing info record, material master, or vendor master data.
  Adjust Purchase Order: If the ceiling amount is appropriate, consider adjusting the quantities or prices in the purchase order to bring the total amount within the allowed limit.
  Increase Ceiling Amount: If the ceiling amount is too low for the current business needs, you may need to increase it. This typically requires access to configuration settings and may involve coordination with your SAP administrator or configuration team.
  Check for Changes: Investigate if there have been any recent changes to pricing or terms that could have affected the total amount of the PO.
  Consult Documentation: Refer to your organization's internal documentation or SAP help resources for specific guidelines on managing ceiling amounts and purchase orders.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME21N (Create Purchase Order), ME22N (Change Purchase Order), or ME23N (Display Purchase Order) to review and modify the purchase order.
  Authorization: Ensure you have the necessary authorizations to make changes to the purchase order or configuration settings.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling ceiling amounts in purchase orders.
  Training and Support: If you are unsure about how to proceed, consider reaching out to your SAP support team or attending training sessions related to purchasing and procurement processes in SAP.
  
  By following these steps, you should be able to resolve the error and ensure that your purchase orders comply with the defined ceiling amounts.