How To Fix /SAPPSPRO/GP_PA001 - Header ceiling amount of PO &3 exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: /SAPPSPRO/GP_PA -

• Message number: 001

• Message text: Header ceiling amount of PO &3 exceeded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /SAPPSPRO/GP_PA001 - Header ceiling amount of PO &3 exceeded ?

  The SAP error message /SAPPSPRO/GP_PA001 Header ceiling amount of PO &3 exceeded typically occurs in the context of Purchase Orders (POs) when the total amount of the PO exceeds a predefined ceiling or limit set in the system. This limit is often configured as part of the procurement process to control spending and ensure compliance with budgetary constraints.
  Cause:
  
  Ceiling Amount Exceeded: The primary cause of this error is that the total value of the purchase order exceeds the maximum allowable limit set in the system.
  Configuration Settings: The ceiling amount is usually defined in the configuration settings of the purchasing module. It may be set at the company code level, purchasing organization level, or even at the vendor level.
  Currency Issues: If the PO is created in a different currency than the ceiling amount, conversion rates may lead to the ceiling being exceeded when calculated in the PO's currency.
  Changes in PO: If there are changes made to the PO after its initial creation (like adding items or increasing quantities), it may push the total amount over the limit.
  
  Solution:
  
  Review Ceiling Amount: Check the configuration settings for the ceiling amount in the relevant purchasing organization or company code. If necessary, adjust the ceiling amount to accommodate the PO.
  
  This can typically be done in the SPRO transaction under the following path: 
  Materials Management -> Purchasing -> Purchase Order -> Define Purchase Order Limits
  
  
  
  Modify the Purchase Order: If the ceiling amount is correct and should not be changed, consider modifying the PO to reduce the total amount. This could involve:
  
  Reducing quantities.
  Removing non-essential items.
  Splitting the PO into multiple orders if applicable.
  
  
  Consult with Finance/Procurement: If the ceiling amount needs to be increased, consult with the finance or procurement department to ensure that any changes comply with internal policies and budgetary constraints.
  Check Currency Settings: Ensure that the currency settings are correct and that the ceiling amount is being compared in the correct currency. If necessary, adjust the currency conversion settings.
  
  Related Information:
  
  User Authorization: Ensure that the user creating or modifying the PO has the necessary authorizations to make changes to the ceiling amount or to the PO itself.
  Documentation: Review any internal documentation or guidelines regarding purchase order limits and the procurement process to ensure compliance.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling ceiling amounts in purchase orders.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the procurement module for further assistance.