How To Fix RPM_DATAARCHIVING023 - &1 &2 has still existing initiatives that have to be archived first

SAP Error Message - Details

• Message type: E = Error

• Message class: RPM_DATAARCHIVING - Project Data Archiving Messages

• Message number: 023

• Message text: &1 &2 has still existing initiatives that have to be archived first

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message RPM_DATAARCHIVING023 - &1 &2 has still existing initiatives that have to be archived first ?

  The SAP error message RPM_DATAARCHIVING023 indicates that there are still existing initiatives associated with a specific object (identified by &1 and &2) that need to be archived before the archiving process can proceed. This error typically occurs in the context of data archiving in SAP, particularly within the SAP Portfolio and Project Management (SAP PPM) module.
  Cause:
  The error arises when you attempt to archive a project or initiative that has related initiatives or activities that have not yet been archived. The system requires that all related data be archived in a specific order to maintain data integrity and ensure that no references to the archived data remain.
  Solution:
  To resolve this error, follow these steps:
  
  
  Identify Related Initiatives: 
  
  Use transaction codes such as CJ20N (Project Builder) or CJ03 (Display Project) to identify the initiatives or activities that are still active and related to the object you are trying to archive.
  
  
  
  Archive Related Initiatives:
  
  Before archiving the main initiative, you need to archive all related initiatives. This may involve:
  
  Reviewing the status of each related initiative.
  Archiving them using the appropriate archiving transaction (e.g., SARA for archiving).
  
  
  
  
  
  Check for Dependencies:
  
  Ensure that there are no dependencies or references to the initiatives you are trying to archive. This may include checking for open tasks, assignments, or any other linked objects.
  
  
  
  Re-attempt Archiving:
  
  Once all related initiatives have been archived, you can re-attempt the archiving process for the original object.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to data archiving for specific guidelines and best practices.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing projects and archiving, such as SARA (Archive Administration) and SARI (Archive Information System).
  SAP Notes: Check for any SAP Notes that may provide additional insights or updates related to this error message.
  Data Archiving Best Practices: Review best practices for data archiving in SAP to ensure a smooth process and avoid similar issues in the future.
  
  If the problem persists after following these steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.