How To Fix RDSV_FI_XX273 - Gap must not be deleted; digital signatures based on this gap exist

SAP Error Message - Details

• Message type: E = Error

• Message class: RDSV_FI_XX - Regulatory Document and Signature Validation in FI

• Message number: 273

• Message text: Gap must not be deleted; digital signatures based on this gap exist

What causes this issue?

You tried to change recorded application data of specific postings but
dependent document data from subsequent postings with generated digital
signature exist.
The change is legally prohibited for the country of the company code and
for the number range that you use since the regeneration of digital
signatures is legally forbidden.

System Response

The system prevents you changing this number range gap because existing
digital signatures are based upon it.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message RDSV_FI_XX273 - Gap must not be deleted; digital signatures based on this gap exist ?

  The SAP error message RDSV_FI_XX273 indicates that there is an attempt to delete a gap in the document numbering sequence, but this gap cannot be deleted because there are digital signatures associated with it. This is a common issue in systems that require strict document integrity and traceability, such as financial systems.
  Cause:
  The error occurs when:
  
  There is a gap in the document numbering sequence that the user is trying to delete.
  Digital signatures or other forms of validation have been applied to documents that fall within this gap.
  The system is designed to prevent the deletion of gaps that could compromise the integrity of signed documents.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Review Document Signatures: Check which documents are signed and fall within the gap you are trying to delete. You may need to identify the specific documents that are causing the issue.
  
  
  Remove Digital Signatures: If possible, remove the digital signatures from the documents that are causing the issue. This may involve un-signing the documents or creating new versions of them without signatures.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for guidance on handling gaps in document numbering and digital signatures. There may be specific procedures or tools provided by SAP for managing these situations.
  
  
  Contact SAP Support: If you are unable to resolve the issue on your own, consider reaching out to SAP support for assistance. They can provide guidance tailored to your specific system configuration and requirements.
  
  
  Adjust Configuration: If the gap is not critical, and if it is acceptable within your business processes, you may want to adjust the configuration settings related to document numbering and digital signatures to allow for more flexibility.
  
  
  Related Information:
  
  Document Numbering: Understand the importance of document numbering in your SAP system, especially in financial contexts where compliance and audit trails are critical.
  Digital Signatures: Familiarize yourself with how digital signatures work in SAP and their implications for document integrity.
  System Configuration: Review your system's configuration settings related to document management, numbering, and signatures to ensure they align with your business processes.
  
  By following these steps, you should be able to address the error and maintain the integrity of your document management processes in SAP.