How To Fix R5542 - PO Box &1 is invalid, it is not in any interval of city &2 &3

SAP Error Message - Details

• Message type: E = Error

• Message class: R5 - Regional structure

• Message number: 542

• Message text: PO Box &1 is invalid, it is not in any interval of city &2 &3

What causes this issue?

PO Box ranges and their postal codes can be defined for cities. This
data exists for the specified city, but the specified PO Box number is
not in any of these ranges.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either enter the correct PO Box number, or correct the PO Box ranges
for the city with transaction SR11.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message R5542 - PO Box &1 is invalid, it is not in any interval of city &2 &3 ?

  The SAP error message R5542 indicates that the purchase order (PO) box number you are trying to use is invalid because it does not fall within any defined postal code intervals for the specified city. This error typically arises in the context of address validation within the SAP system, particularly when dealing with logistics, purchasing, or sales processes.
  Cause:
  
  Invalid PO Box Number: The PO box number entered does not match any valid entries in the system.
  Missing or Incorrect Postal Code Intervals: The postal code intervals for the specified city may not be correctly defined in the system.
  Data Entry Error: There may be a typographical error in the PO box number or the city name.
  Configuration Issues: The configuration settings for postal codes and PO boxes may not be set up correctly in the SAP system.
  
  Solution:
  
  Verify PO Box Number: Check the PO box number for any typographical errors. Ensure that it is correctly entered.
  Check City and Postal Code: Ensure that the city and postal code are correctly entered and correspond to the PO box number.
  Review Postal Code Intervals: 
  
  Go to the relevant configuration settings in SAP (usually in the customizing transaction SPRO).
  Navigate to the section for defining postal code intervals and ensure that the intervals for the specified city are correctly set up.
  If necessary, add the missing intervals or correct any discrepancies.
  
  
  Consult with Master Data Team: If you do not have access to change the configuration, consult with your master data management team or SAP administrator to ensure that the postal code data is accurate and up to date.
  Testing: After making any changes, test the entry again to see if the error persists.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO for configuration, SE11 for data dictionary, or SE16 for table viewing to check the relevant tables (e.g., T005 for country-specific data).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation related to address management and postal code configuration for further guidance.
  
  By following these steps, you should be able to resolve the R5542 error and ensure that the PO box number is valid for the specified city.