How To Fix R5540 - District &1 in country &2 contains invalid city &3

SAP Error Message - Details

• Message type: E = Error

• Message class: R5 - Regional structure

• Message number: 540

• Message text: District &1 in country &2 contains invalid city &3

What causes this issue?

The city in the district does not exist.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message R5540 - District &1 in country &2 contains invalid city &3 ?

  The SAP error message R5540 indicates that there is an issue with the city data associated with a specific district and country in your SAP system. This error typically arises when the city specified in a transaction or master data does not match the expected values for the given district and country combination.
  Cause:
  
  Invalid City Name: The city name provided does not exist in the database for the specified district and country.
  Data Inconsistency: There may be inconsistencies in the master data, such as incorrect entries in the city or district tables.
  Configuration Issues: The configuration settings for the country or district may not be set up correctly, leading to mismatches.
  Missing Data: The city may not be defined in the system for the specified district and country.
  
  Solution:
  
  Verify City Name: Check the spelling and format of the city name in the transaction or master data. Ensure it matches the expected values in the system.
  Check Master Data: Go to the relevant master data tables (e.g., T005 for countries, T005U for districts) and verify that the city is correctly defined for the specified district and country.
  Update Configuration: If the city is valid but not recognized, you may need to update the configuration settings in the SAP system to include the city for the specified district and country.
  Data Maintenance: If the city is missing, you may need to add it to the relevant tables using transaction codes like OVK1 (for maintaining cities) or T005 (for maintaining country data).
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions on maintaining city and district data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OVK1 (for city maintenance), OVK2 (for district maintenance), and T005 (for country maintenance).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to make changes to master data in the SAP system.
  Testing: After making changes, test the transaction again to ensure that the error is resolved.
  
  By following these steps, you should be able to identify and resolve the issue causing the R5540 error message in your SAP system.